Heart Clinic Administrative Assistant

Administrative Assistant I

Children's Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children's Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children's Minnesota is regularly ranked by U.S. News & World Report as a top children's hospital. Children's Minnesota is proud to be recognized by Modern Healthcare as one of 2023's Top Diversity Leaders.

Position Summary

The Administrative Assistant I facilitates the efficient operation of the designated department and/or manager(s) within the designated department by performing a variety of administrative tasks, such as: answering telephones, greeting and directing visitors, maintaining and scheduling appointment calendars, handling various forms of mail (i.e. paper, email, overnight express, fax), ordering office supplies and furnishings, arranging for equipment repairs, maintaining filing systems and/or computerized record keeping systems and/or databases, completing standardized forms, handle all confidential correspondence and inter-department communications, and perform other duties, as assigned.

Education

High school degree or GED, required. One-year experience in a general office setting OR completion of specialized training/certification in the administrative professional field, required. Experience in healthcare/hospital setting, preferred.

Knowledge/Skills/Abilities

Previous experience and demonstrated competency in MS Office Suite applications. Strong oral and written interpersonal, communication and organizational skills. Ability to work within a team and as an individual contributor in a fast paced, evolving work environment. Ability to deal with highly confidential information in a professional manner. Ability to work under pressure and meet tight deadlines.

Children's Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.