Administrative Assistant, Academic Colleges (Hybrid)

Job Description

Job Description

Position Information:

NWHSU is seeking a highly organized, collaborative, and detail-oriented Administrative Assistant to provide high-level administrative and operational support to the Deans of the College of Acupuncture and Chinese Medicine, College of Health and Wellness, and College of Chiropractic. This is more than just a support role - it's an opportunity to be at the heart of academic leadership, helping shape and streamline initiatives that drive the university's mission forward. This position involves serving as a key partner to academic leadership, helping to ensure the effective coordination of day-to-day operations, academic initiatives, accreditation activities, and student and faculty support. The ideal candidate will bring strong organizational, communication, and critical thinking skills to a role that contributes to student success, supports academic excellence, and advances NWHSU's institutional goals and mission.

Work Location:  Bloomington, MN with the flexibility to work 1-2 days per week remotely; must live local and be able to come to campus as needed

Duties:

• Provide comprehensive administrative support to the Deans, including calendar management, meeting coordination, records management, and travel arrangements.
• Coordinate Dean led meetings, initiatives, and events, including agendas, meeting minutes, room reservations, logistics, social events, and recognition activities.
• Provide administrative support for academic operations and continuous course improvement initiatives, including course materials, student learning materials, scheduling, and exam coordination.
• Support accreditation activities, including planning, site visit coordination, report preparation, documentation, and maintenance of accreditation materials.
• Coordinate and facilitate academic communications and administrative processes, including Dean's List communications and distribution.
• Maintain and organize academic and course-related documentation and collaborate with faculty and academic staff to ensure accuracy, completeness, and accessibility of records.
• Enter, maintain, and monitor academic data, including board exam results, course evaluations, and other key program metrics.
• Compile and organize data for accreditation, program evaluation, and institutional reporting, ensuring the accuracy and integrity of academic and administrative information.
• Assist with analysis and reporting of student and program data to support academic planning, evaluation, and informed decision-making.
• Maintain confidentiality of sensitive student, faculty, academic, and administrative information.
• Perform other duties and responsibilities as assigned.

What you need to have?

• High school diploma or GED, required
• Associate's degree, preferred
• 1-2 years administrative experience, required
• Demonstrated ability to handle confidential information and sensitive conversations with professionalism, discretion, and sound judgment.
• Commitment to fostering a respectful, inclusive, and supportive environment for students, colleagues, and team members.
• Strong written, verbal, interpersonal, and presentation skills.
• Strong organizational and project management skills, with the ability to prioritize and successfully manage multiple projects.
• Demonstrated critical thinking, systems thinking, and problem-solving skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven ability to work effectively both independently and collaboratively as part of a team.

Does this sound like the type of role you could excel in? Where your background and experience may contribute to the growth of our organization? A role where you can add your passion and enthusiasm, and make a difference? If you believe you have the education and experience to meet the qualifications for this role, we'd value talking to you. Non-traditional backgrounds are welcome.

Compensation:

$21.00 - $26.00 per hour.

The hiring rate is determined by a combination of education, related professional experience, and internal equity considerations and may exceed the posted range. NWHSU is committed to fair and equitable pay practices and does not base compensation decisions on gender or any other protected status.

Our Benefits:

NWHSU is proud to offer a comprehensive benefits package to meet your current needs and anticipate your future needs. Our generous time away helps you enjoy a healthy work life rhythm.

• Paid Time Off (earn 20 days per year)
• Holiday (16 days in 2026)
• 403(b) Plan
• Medical, dental, vision
• Discounted and free on-site clinic services for you and your family
• Flexible Spending Accounts
• Short-term and long-term disability
• Life insurance
• EAP and other wellness benefits
• Tuition Reimbursement for external programs
• Tuition Reduction for internal programs (includes family members)
• Employee discount at our campus store
• On-site fitness center

NWHSU is a nonprofit organization and full-time employees may be eligible for Public Service Loan Forgiveness (PSLF) through the U.S. Department of Education. For further information please click on this link.

Why NWHSU?

When you join NWHSU you're not simply doing a job, you're making a difference. You'll see passion for our mission, our work, and our future growth opportunities all around you. Culture is extremely important to us. We're a small enough organization that you'll get to know everyone, have a voice, make an impact, and feel the enthusiasm of everyone you work with. Yet we're large enough to offer exceptional benefits including a university contribution to our 403(b), generous PTO and a flexible environment. It's all part of our person-centered philosophy- and it's an ideal blend and a superb organization to expand your career.

What can you expect?

The person-centered approach we take to healthcare education and practice extends to our NWHSU team. That means:

• Every role and individual contributes to our success. No matter what department you work in, you'll see passion for our work and respect for one another.
• Belonging is important to us - we all bring different backgrounds, perspectives, and value to the organization. And that makes us stronger.
• We're committed and engaged. You'll see that in every meeting, every discussion and everything we do. It shows and we're proud of it.
• We don't simply say we have a team environment - we live it. Your ideas and suggestions matter. We listen to one another and when something makes sense, we do it.
• We've still got that entrepreneurial spirit, even though we've been around for 80+ years. And we like that.
• We build in flexibility in roles whenever we can. We work in a hybrid environment. Each manager works with their team members to ensure there is a healthy work-life balance.
• Your personal and professional work opportunities are important to us - we provide these benefits so you can continue to excel in your career.

Our goal? Preparing the next generation of healthcare professionals to deliver and advance healthcare.

NWHSU Overview:

Northwestern Health Sciences University (NWHSU) based in Bloomington, MN, has been a national leader in person-centered healthcare education for over 80 years. The University has more than 10,000 graduates throughout the U.S. and in 21 countries. For more information, please visit nwhealth.edu.

We offer a diverse range of evidence-informed programs and experiences including: Doctor of Chiropractic, Doctor of Acupuncture, Chinese Medicine, Functional and Integrative Nutrition, and Integrative Care, and undergraduate offerings in massage therapy, health sciences, and allied health professions – medical laboratory science, medical laboratory technology, radiation therapy, and radiologic technology. We are a mission- and vision- driven university leading the way in person-centered care.

How to Apply:

Complete our online application and attach your cover letter and resume.

If you have any questions submitting your application, please contact View email address on us.fitly.work.

Equal Opportunity Employer

Northwestern Health Sciences University is an Equal Employment Opportunity Employer and is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Further, NWHSU prohibits all forms of discrimination is any education program or activity that it operates. The Notice of Non-Discrimination is located on our website. Individuals may report concerns or questions to the Title IX Coordinator. Please refer to our website for further information.

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