Heart Clinic Administrative Assistant

Administrative Assistant II

Children's Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children's Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children's Minnesota is regularly ranked by U.S. News & World Report as a top children's hospital.

Position Summary

The Administrative Assistant II provides proactive and proficient administrative support and operation of the designated department and/or Director and management within the designated department by performing a variety of administrative tasks, such as: answering telephones, greeting and directing visitors, maintaining and scheduling appointment calendars, handling various forms of mail (i.e. paper, email, overnight express, fax), ordering office supplies and furnishings, arranging for equipment repairs, maintaining filing systems and/or computerized record keeping systems and/or databases, completing standardized forms, handle all confidential correspondence and inter-department communications, attend meetings and take minutes, compose correspondence on behalf of the Director supported, provide on-boarding support, as needed, perform other duties, as assigned.

Education

High school degree or GED, required. Two-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required. Experience in healthcare/hospital setting, preferred.

Knowledge/Skills/Abilities

Proficient and demonstrated competency in MS Office Suite applications. Strong oral and written interpersonal, communication and organizational skills. Ability to work within a team and as an individual contributor in a fast paced, evolving work environment. Ability to deal with highly confidential information in a professional manner. Ability to work under pressure and meet tight deadlines.