Paralegal - Legal Billing

Overview The Legal Assistant provides administrative and operational support to attorneys and legal staff within a professional services environment. This role supports day to day workflow, document management, and client-related processes while maintaining a high level of organization, accuracy, and confidentiality.

Key Responsibilities Support attorneys and legal professionals with administrative and clerical tasks

Manage calendars, schedule meetings, and coordinate appointments

Prepare, proofread, and format correspondence and legal documents

Organize and maintain electronic files, including consistent email and document filing

Assist with document processing, tracking, and record upkeep

Support billing and expense-related activities, including invoice review and submissions

Assist with client onboarding, engagement materials, and conflict checks

Coordinate travel arrangements and meeting logistics as needed

Track professional compliance items such as licenses, renewals, and continuing education

Core Skills and Abilities Highly organized with strong attention to detail

Professional, dependable, and accountable

Strong written and verbal communication skills

Ability to manage multiple priorities in a deadline-driven environment

Comfortable handling confidential and sensitive information

Adaptable and responsive to changing priorities

Able to work independently while supporting a team environment

Required Qualifications Minimum three years of experience in a legal or administrative support role

Strong organizational and time management skills

Excellent proofreading and document formatting abilities

Advanced proficiency in Microsoft Office

Ability to meet deadlines while maintaining accuracy

Demonstrated discretion and sound judgment

Preferred Experience Prior experience supporting attorneys in a law firm or professional services setting

Limited exposure to intellectual property or patent-related matters is a plus but not required

Familiarity with document management or timekeeping systems

Experience working with legal software platforms such as iManage or similar

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

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