Litigation Legal Administrative Assistant

Job Description

Job Description

Our client is seeking a highly motivated and detail-oriented Legal Administrative Assistant to support their Litigation and Family Law practices. This role offers the opportunity to work in a dynamic, fast-paced environment, supporting attorneys on a wide range of litigation matters while also assisting clients through sensitive family law matters. The ideal candidate brings strong organizational skills, attention to detail, and the ability to manage both procedural and client-facing responsibilities with professionalism and care.

GENERAL RESPONSIBILITIES

Document Preparation (Core Function)
Edit, format, and proofread legal documents, including pleadings, motions, affidavits, discovery, correspondence, and family law filings
Ensure accuracy, consistency, and compliance with court requirements and deadlines

Litigation & Family Law Support
Prepare and file court documents (including e-filing) in state and federal courts
Manage case files, track deadlines, and maintain litigation and family law calendars
Assist with discovery, hearing, and trial preparation

Client & Case Management
Communicate with clients in a professional and empathetic manner, particularly in sensitive family law matters
Maintain and organize client files and case materials
Coordinate meetings, mediations, depositions, and court appearances

Administrative & Operational Support
Manage attorneys' calendars, scheduling meetings, hearings, and deadlines
Record attorney time and assist with billing accuracy and compliance
Maintain document management systems and update client information
Process expense reports and provide general administrative support
Proactively ensure attorneys are prepared with necessary materials for meetings, hearings, depositions, and client conferences

REQUIREMENTS
3+ years of legal administrative experience (Litigation and/or Family Law experience preferred)
Minimum of high school diploma (business school or related legal administrative or paralegal education preferred)
Proficiency in Microsoft Office Suite
Experience managing multiple calendars and deadlines
Familiarity with court rules, filing procedures, and legal terminology