Legal Secretary

Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support and will assist with a variety of assignmants to help meet firm and client needs. Coverage and assignments will vary. The focus of the legal administrative assistant includes drafting and revising correspondence, pleadings, and other documents; e‑filing; and conducting legal research. Editing and formatting skills such as Table of Content (TOC) and Table of Authority (TOA), proofreading and attention to detail are required. Administrative support also includes calendar maintenance, managing attorney expenses, submitting invoices, and arranging travel. Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects. Provide support for four or more attorneys in employment law matters and provide backup support as needed. Interact with internal departments, outside agencies, vendors and clients. Draft, revise, and proofread correspondence, pleadings, and other documents as directed. Handle a wide variety of complex and confidential time‑sensitive material. Assist with conflict checks and opening new client engagements; assist with billing review, inquiries and collections; maintain docketing for litigation attorneys. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements; assist with expense reimbursement. Perform various office and client filing. Carry out other office administrative functions as needed. Qualifications / Skills (Required) At least 3 years of recent experience as a legal administrative assistant within a law firm supporting litigation attorneys; experience in labor and employment law is a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Solid understanding of technical legal terminology and experience with electronic court filings. Experience with trial preparation and briefs. Strong verbal and written communication skills and excellent proofreading ability. Ability to respond to deadlines, balance workload and take initiative. Proficiency with Office Suite (Outlook, Word, Excel, PowerPoint) and law‑firm software such as billing, expense and document management (plus). Strong interpersonal skills; capable of working well in a cooperative, small‑office environment within a large firm; communicates with attorneys and support staff at all levels. Punctual with excellent attendance. Educational Requirements High school diploma or equivalent required. Four‑year college degree preferred. Salary For Minnesota, the expected salary range for this position is between $39.00 and $48.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law. Benefits Medical, dental, vision, life and disability insurance 401(k) retirement plan Flexible Spending and Health Savings Account Firm‑paid holidays, vacation and sick time Employee assistance program and other firm benefits We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law. #J-18808-Ljbffr