Legal Administrative Assistant

Litigation Department Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. This hybrid position offers a work schedule of 3 days a week in the Minneapolis office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role Maintain and process case information through final disposition. Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents. Prepare documents for state and federal court filings and electronically file documents in various state and federal courts. Maintain attorney calendars, schedules, and contact information. Support new client intake and related administrative processes. Provide exceptional internal and external client service while managing multiple priorities. Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements. What We’re Looking For Growth Mindset: Self‑motivated with a passion for continuous learning and problem‑solving. Communication: Strong verbal and written communication abilities. Detail‑Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Collaboration: Ability to work cooperatively and effectively within a team environment. Required Experience Minimum of 3 years of general litigation experience in a law firm or comparable professional services environment. Experience preparing and e‑filing documents in state and federal courts. High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience with document management systems and time and billing systems preferred. Demonstrated ability to exercise sound judgment, work independently with minimal supervision, and manage confidential information. Strong organizational skills and the ability to prioritize competing demands while maintaining accuracy and attention to detail. The targeted salary range for this position is from $70,000 – $90,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm’s website. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. #J-18808-Ljbffr Ballard Spahr