Payroll Associate

Payroll & Tax Associate

Tom James is the world's largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process 'from sheep to suit' – we offer unparalleled value to those with an eye for quality.

We are seeking an enthusiastic, proactive individual to join our team. Qualified applicants must demonstrate the ability to learn quickly, understand the team's goals and effectively prioritize their efforts.

The Payroll & Tax Associate is responsible for supporting multi-entity payroll processing and ensuring accurate and timely tax reporting and compliance. This role performs payroll audits, assists with tax filings, reconciles payroll-related accounts, and serves as a resource for employee payroll inquiries.

Job Duties:

Payroll

• Process payroll for assigned entities accurately and in accordance with established schedules
• Maintain and update payroll processing procedures, provide backup support during team absences across payroll systems
• Assist in documenting workflows and supporting implementation or optimization of payroll systems
• Review and validate payroll changes, including pay rates, bonuses, allowances, equity/stock, deductions, tax elections and direct deposit updates
• Partner with department manager to maintain payroll-related general ledger (G/L) mappings, including setup, research, and correction of coding issues
• Assist with payroll cash account balancing and related reconciliations
• Audit new hire payroll and tax setup to ensure compliance and accuracy

Tax

• Support monthly sales tax reporting for assigned entities
• Assist with quarterly unemployment (SUI) filings and related reporting
• Review local tax reports and reconcile against SUI data to ensure accuracy and employee jurisdiction alignment
• Assists with year-end processing, including W-2 preparation and validation
• Verify payroll tax withholdings and payments for accuracy and timeliness
• Record and track federal tax deposits (Form 941) and assist with reconciliation of FIT, FICA, SDI, LST/OPT, SUTA, and local taxes
• Responds to routine employee inquiries concerning payroll or tax

Additional Responsibilities

• Support special projects and process improvement initiatives as needed
• All other duties as assigned.

Required Knowledge, Skills, & Abilities

• Proficiency in Microsoft Excel and general computer applications
• Ability to quickly learn and adapt to new payroll and accounting systems
• Strong numerical aptitude, including proficiency in 10-key data entry
• Strong verbal and written communication skills.
• High level of discretion and ability to handle confidential and sensitive information
• Self-motivated with a proactive, detail-oriented work style
• Analytical thinking and problem-solving capability
• Ability to work independently, and collaboratively across all levels of the organization
• Ability to handle stressful situations.
• Regular on-site attendance required

Work Experience / Educational Requirements

• High School Diploma or equivalent
• Associate's or Bachelor's degree in Accounting, Finance or related field preferred
• 3-5 years of payroll and/or payroll tax experience preferred

$22 - $24 an hour

At Tom James Company, we believe that taking care of our team is just as important as taking care of our customers. We offer a comprehensive benefits package designed to support your well-being and help you thrive, both personally and professionally. Here is a glimpse of what you can expect as part of our team:

* Health, Dental, and Vision Insurance

* Generous Paid Time Off

* Retirement Savings Plan

* 9 Paid Holidays

* Profit Sharing

* Employee Stock Purchase Plan