Capital Project Manager

Job Title

Manages a variety of infrastructure programs and activities for the Capital Improvement Program.

Job Description

This position ensures projects are in accordance with engineering standards, contract documents, and industry standards. Manages, maintains, and administers design and construction contract documents, the purchasing of goods and materials, and leads the development of the Department operating budget.

Essential duties include managing and overseeing capital improvement projects (utilities, drainage, roads, etc.) including initiating, budgeting, negotiating, bidding, awarding, and administering contracts for design, right-of-way acquisition, construction, QA/QC, and materials testing.

Participates in the bidding process including developing schedules, construction and other cost estimates; reviews bid proposals, evaluates qualifications, and coordinates pre-bid meetings.

Manages all aspects of public outreach related to projects, including contract management, public meetings, mailings, publications, problem solving, and customer service.

Reviews plans and specifications of assigned projects; assists in the negotiation of rights-of-way and easements; conducts public meetings; schedules, conducts and coordinates pre-construction meetings with all interested parties; responds to inquiries from the public; and prepares recommendations for revisions and improvements to construction plans and specifications.

Acts as a liaison to consulting engineers, other professionals, contractors, and the general public in order to facilitate project implementation, progress, and completion; resolves conflicts when necessary.

Coordinates assigned activities with those of other departments, contractors and utilities; attends project construction meetings; and provides inspection services for Capital Improvement Projects as needed.

Works with other public agencies and third party utilities to provide services and resolve impact of projects on their facilities.

Provides overall quality control and constructability reviews for other Capital Improvement Plans as needed.

Prepares various reports, spreadsheets, and other computerized applications to manage multiple projects simultaneously.

Reviews drawings, specifications, complex technical analyses, and schedules; prepares minutes; and reviews related invoices, and related items.

Prepares City Council memorandums and project schedules; coordinates project meetings.

Answers questions and provides project information on assigned projects including resolving problems and providing technical expertise to others.

Presents briefings and updates to various City departments, and citizen groups, as needed.

Collaborates in facilitating final project close-outs, including record drawings, equipment, test results, as-built notes, construction observation notes, inspections, reports for progress payments and project status, and materials certifications, and, when applicable, Approval to Operate clearance from the Arizona Department of Environmental Quality (ADEQ).

Performs related administrative, budget, and accounting functions.

Participates in development, sequencing, and implementation of the Airport Capital Improvement Program (ACIP) including regular engagement/coordination with Federal and State officials.

Serves as the planning/engineering Airport Area subject matter expert (SME) to explore, alignment with, and implement goals, objectives and strategies in City and Airport Plans (including, but not limited to, the General Plan, Airport Master Plan, Airport Specific Area Plan, Airport Layout Plan, City Capital Plans, area transportation plans, area drainage plans, etc.)

Monitors airport area development projects for compliance with airport and airspace related height and hazard concerns.

Responsible for tracking and approval of tenant improvements, in conjunction with Operations and Administrative staff.

Performs other duties as assigned.

Qualifications

Bachelor's degree in Civil Engineering, Construction Management, Construction Technology, or a related field; four (4) years of progressively responsible experience in public works construction, field management, contract administration, construction management, and/or project management in utilities or the development of construction projects; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Aviation/Airport and Public Works (Infrastructure/Capital project) Knowledge is Desirable. Licensing, Certification, and Other Requirements: Possess and maintain a valid Arizona driver's license; desire registration as a Civil Engineer in Arizona.

Employee Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.

Knowledge, Skill and Abilities

• Knowledge of the principles, practices, engineering, and construction for publicly funded capital projects design and construction.

• Knowledge of methods and techniques of cost estimation, planning, scheduling, and budgeting public works projects.

• Knowledge of project management software applications.

• Knowledge of construction methods, materials, tools and equipment and associated inspection.

• Knowledge of techniques for roadway, storm water, and utilities construction including computer applications.

• Knowledge of applicable laws, codes, ordinances, regulations and standard specifications for construction.

• Knowledge of principles and practices of effective supervision and safety precautions.

• Skill in reviewing construction plans and specifications to determine compliance.

• Skill in evaluating construction work in progress.

• Skill in reading plans and specifications.

• Skill in negotiating, preparing, and monitoring contracts.

• Skill in establishing, monitoring, managing, and communicating program and project information for major projects.

• Skill in communicating, both verbally and in writing.

• Skill in giving direction and ensuring completion of assigned tasks.

• Ability to resolve day-to-day questions/problems regarding equipment, materials, methods, and procedures needed to complete projects.

• Ability to establish and maintain effective working relationships with municipal/state/federal officials, elected officials, consulting engineers, contractors, City employees, the public, and property owners.

Physical Demands And Working Conditions

• Work is performed in a standard City office environment and outside within public right-of-way and at construction sites.

• Safely operates required equipment and City vehicle as needed.

• Position requires walking extended distances and traversing uneven terrain at times in adverse weather conditions and climbing ladders into and out of excavations for inspection purposes.

• Clearly, concisely, and effectively communicates both in person and over the telephone.

• Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Major Benefits For Full-Time Regular Employees

Paid time off; ten paid holidays and one floating holiday per year; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance.