Registrar

Campus Student Records Coordinator

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.

Responsibilities

• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Process and transmit requests for student information, including student transcripts for colleges and universities.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• Maintain confidentiality of information.

Qualifications

Education/Certification: High school or GED

Special Knowledge/Skills

• Ability to maintain accurate and auditable records
• Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills

Experience

Three years clerical experience

Supervisory Responsibilities

None.

Equipment Used

Personal computer, printer, calculator, copier, fax machine, and shredder.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions, prolonged use of computer.

Days Employed: 226

Salary: Commensurate with TCISD hiring salary guide