Administrative Assistant

Administrative Assistant

If you have an interest in being part of one of the fastest growing industries in the nation, you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you! At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn. Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer. Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need.

To learn more about our company, please visit our website.

JOB SUMMARY

The Administrative Assistant will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. The Administrative Assistant is responsible for developing intra-office communication protocols and streamlining administrative procedures. Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision in a fast-paced manufacturing environment supporting the General Manager.

KEY RESPONSIBILITIES

• Organize and schedule meetings and appointments
• Organize office operations and procedures
• Provide general support to employees and supervisors
• Responsible for creating PowerPoint slides and making presentations/graphs for reports and KPIs
• Manage schedules, calendars and appointments
• Ability to create a document filing system to manage all logs and compliance documentation
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures

EDUCATION AND EXPERIENCE

1+ Years of proven management, administrative or assistant experience

Must have personnel management experience

Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office, Smartsheets and SAP (ERP System) for use of purchasing requisitions

Knowledge of accounting, data and administrative management practices and procedures

Knowledge of clerical practices and procedures

Experienced in human resources management practices and procedures

Developed business and management principles

Computer skills and knowledge of all office software packages

High School Diploma or equivalent

Must be a minimum of 21 years of age (or minimum of 18 years of age in CT, PA and WV)

Must successfully complete a comprehensive background screening

ADDITIONAL REQUIREMENTS

Must be able to push, pull, move, and/or lift a minimum of 50 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance

Must be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasks

Must be able to handle organic matter daily, able to wear PPE as appropriate (eye, face, hand, arm, head, foot, body, fall protection), and able to be exposed to hot, cold, wet, humid, or windy conditions while wearing PPE (95 degrees or greater)

Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditions

Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)

Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position. Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.