Administrative Assistant 3

Administrative Support Coordinator

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

This position provides high-level administrative and operational support to the Assistant Vice President for Alumni Engagement and Annual Giving and the Philanthropy and Alumni Engagement team. The role coordinates executive-level meetings, donor and alumni engagements, special events, travel, correspondence, purchasing, CRM documentation, and budget-related administrative functions. Serving as a key liaison among university leadership, donors, alumni board members, and campus departments, the position requires exceptional organization, discretion, sound judgment, confidentiality, and the ability to manage multiple priorities and high-profile projects in a fast-paced, fun, and rewarding work environment. The position contributes to the effective operation and professional representation of Philanthropy and Alumni Engagement through proactive coordination, accurate execution, collaboration, and strong attention to detail.

The responsibilities include, but are not limited to: Provides overall administrative support to the Assistant Vice President for Alumni Engagement and Annual Giving including arranging travel and processing expenses, scheduling and planning meetings, assisting with donor proposals and visits, facilitating and documenting donor communications, processing administrative paperwork, and assisting with administrative tasks related to AVP's team including processing and tracking leave. Attends and documents meeting follow up, as needed. Provides support to AVP's team including, but not limited to: Schedules appointments, assists with travel arrangements and authorizations and expense reports, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply and equipment inventory. Prepares agendas for Executive level board meetings, takes minutes, schedules meetings, and coordinates correspondence. Maintains calendars and communicates the activities. Collaborates proactively with campus departments to coordinate the routing of documents for comprehensive review, feedback, and final approval. This includes liaising with the Purchasing Office for vendor/event space contract evaluations and securing approvals from the Executive Vice President for Academic Affairs/Provost and Augusta University Foundation leadership. Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy. Assists with entering information constituent records include alumni, friends, donors and parents. Assists with high-level correspondence with alumni, alumni board members, donors and friends. Prepares materials for executive presentations including PowerPoint presentations and printed collaterals. Collaborates with the alumni engagement team in maintaining the alumni engagement email accounts. Provides accurate and timely responses to a variety of constituents (i.e. board members, major donors, President's Cabinet members, etc.) and discerns when queries should be appropriately resourced to others. Provides occasional front desk coverage and serves as a backup receptionist for in person and telephone inquiries with Philanthropy and Alumni Engagement. Other duties as assigned.

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience. OR Associate's degree from an accredited college or university and five years of directly applicable experience. OR High school diploma/GED from a recognized State or Federal accrediting organization and eight years of directly applicable experience.

Advanced degree in related field, self-motivated, self-directed, collegial, results-oriented. A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events.

Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations. Requires adaptability, good judgement and initiative. Excellent oral, written, and grammatical communications skills. Highly developed computer skills to include Word, Excel, PowerPoint and constituent related software. Ability to multi-task, think creatively and handle a heavy workload. Excellent interpersonal, organizational skills, attention to detail, analytical abilities. A high energy level, integrity and sincerity. Strong organizational and time management skills.

Shift: Days/M-F Pay Band: B6 Salary Range: $18.85/hourly - $23.56/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: 9/15/26 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Consider applying with us today! Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role. Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at View phone number on click.appcast.io.

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