Administrative Assistant to Top Door and Window Sales Team

Job Description

Job Description

An established window & door company dealer is seeking to hire an Assistant to Sales Specialists for the Los Angeles area.

Enjoy the professionalism of joining one of the top rated window & door dealers in Los Angeles. Be a part of a winning team that actively works with the best architects, and contractors, building some of the most amazing homes and commercial properties. Our reputation is excellent because we deliver what we promise & we work hard to go the extra mile to ensure our customers have a great experience.

This is a high speed job that requires attention to detail and the ability to problem solve. Candidates must be organized and be able to multi-task throughout the day. Candidates need to be comfortable working on a computer and have basic math skills to handle customer payments. QuickBooks experience a must and Monday.com understanding is even better. Our management team will provide comprehensive on the job training. We have a state of the art showroom and office space which makes for a very nice work environment.

We are centrally located in Los Angeles and we offer a competitive salary with the opportunity for career advancement. We have a full benefits package which includes: group health insurance, 401k plan, vacation time, & paid holidays.

Responsibilities 

• Administrative tasks: Paperwork processing, data entry, filing, organizing, emailing invoices, etc.
• Collecting deposits & final balance payments from customers
• Contacting customers to let them know orders have arrived and arrange for jobsite delivery
• Interact & communicate in a professional manner with our clients
• Work together with your sales team to exceed monthly sales targets & company goals
• Assist the salesperson by handling customers when the salesperson is out of the office
• Build relationships with our clients by performing responsibilities well & exceeding customer expectations
• Work with a diverse team and ability to identify and fulfill individual needs
• Complete daily and monthly tasks by deadline
• Assist the sales team in managing accounts and relationships with accounts
• Proactive problem-solving with a positive, can-do attitude
• Communicating effectively with customers regarding inquiries, orders, and shipment statuses
• Collaborate with internal departments such as accounting, warehouse and shipping teams
• Helping customers with account reconciliation

Requirements 

• Experience working with QuickBooks accounting software
• Ability to carry up to 40 pounds
• Ability to type over 30 wpm
• Computer literate with proficiency in Microsoft Word, Excel, & Outlook
• Ability and desire to excel in an autonomous environment.
• Exceptional communication skills.
• Experience in the construction industry is helpful but not required
• Understanding of Monday.com would be great!
• Ability to be customer-oriented and proactive team player who can multitask in a dynamic environment  

Benefits 

• Excellent benefits package
• Career opportunity
• Closed on weekends
• Company will train

Pay: Based upon experience

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)