Executive Assistant

At Breakthru Beverage we are proud to live our values, developed by our associates, every day. We keep it simple and hopefully inspirational to all parts of our business. Whether you are delivering a truck full of cases, answering a call from a customer or talking to a supplier about a new innovative product launch, these values help us deliver a better beverage experience to our customers. Be Courageous. Be Inclusive. Be Passionate. Be True. Breakthru Beverage Group is a leading North American beverage wholesaler driving innovation in the marketplace with a nimble and insightful approach to business. Breakthru is proud to be family‑owned and operated, bringing valued expertise to its operations across the U.S. and Canada. The company employs more than 9,000 associates representing a portfolio of premier wine, spirit and beer brands totaling more than $8 billion in annual sales. We are 8,000 associates unified in one mission: Being the leading beverage company in North America. Job Description Summary This position provides a high level of diversified administrative support to Executives. This position coordinates extensive domestic travel plans, manages executives’ schedules, communications, and meetings. The Executive Assistant serves as a key partner, maintaining strong relationships with internal stakeholders and external partners while ensuring seamless day‑to‑day operations and execution of leadership priorities. This is not a remote position; you will need to be in the office 75%+ of the time. Time Type: Full time Remote Type: Not Remote Job Family Group: Administration Job Description: Job Responsibilities Manage dynamic executive calendars, including scheduling meetings, appointments, travel, and special events. Coordinate and oversee complex domestic travel arrangements, ensuring seamless planning and execution. Screen and prioritize incoming communications, including phone calls and messages, responding on behalf of executives when appropriate. Serve as a liaison between executives and internal/external stakeholders, ensuring effective and professional communication. Provide comprehensive administrative support, including preparing correspondence, reports, and presentations (PowerPoint, Excel, etc.), often involving confidential information. Maintain organized records and files, including highly sensitive documents, ensuring confidentiality and accuracy. Support planning and execution of meetings and events, including senior‑level engagements, in partnership with vendors and internal teams. Assist with charitable and community‑related initiatives, including event coordination and administrative logistics. Support cross‑functional initiatives and special projects, including research, data gathering, and presentation development. Partner with internal teams (e.g., Analytics, Operations) to compile insights and support business needs. Communicate on behalf of leadership, providing context and clarity to align stakeholders and drive outcomes. Collaborate with other administrative professionals to ensure alignment and execution of organizational priorities. Other duties, as assigned by the jobholder’s supervisor, may also be required. Minimum Qualifications Bachelor’s degree in related field and/or equivalent training and work experience. Minimum of 5 years’ experience in an administrative position with similar responsibilities supporting Executive Members. Advanced PC skills using MS Office, including Excel (data organization, basic formulas, filtering) and PowerPoint (formatting and preparing executive‑level presentations). Must be a results‑oriented professional with verbal/written communication skills using diplomacy and discretion, as well as customer service skills. Ability to multi‑task, work independently and/or within a team, pay attention to detail, and meet deadlines. Analytic and reporting skills. Utilize sound judgement and problem‑solving skills. Ability to work in fast‑paced, high‑volume, team environment. Preferred Qualifications Experience using AI‑powered tools (e.g., Copilot) to enhance productivity and workflow efficiency. Familiarity with data visualization and reporting tools (e.g., Power BI, Web Intelligence [WebI], SAP). Physical Requirements While performing the duties of this job, the employee is regularly required to stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone. Competencies May help coordinate the work of junior members of the team. Resolves issues which are often varied and non‑routine. Undertakes analysis and investigation to solve issues. Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call View phone number on click.appcast.io and let us know the nature of your request and your contact information. #J-18808-Ljbffr