Administrative Assistant / Receptionist

Job Description

Job Description

Administrative Assistant / Receptionist

Schedule: Monday–Friday, 8:00 AM–5:00 PM
Position Type: Full-Time | Office-Based

Position Summary

A well-established leader in industrial surface enhancement solutions is seeking a reliable and detail-oriented Administrative Assistant / Receptionist to support daily office operations. This role serves as the first point of contact for customers and is essential in maintaining smooth, efficient administrative workflows. The ideal candidate is organized, professional, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Answer, screen, and route incoming phone calls in a professional and courteous manner
• Serve as the first point of contact for customers, providing timely and helpful support
• Enter customer orders accurately and maintain up-to-date records in internal systems
• Assist with invoicing, billing support, and general accounting-related administrative tasks
• Maintain organized physical and electronic filing systems
• Support office staff with scheduling, correspondence, and document preparation
• Perform general administrative duties to ensure smooth daily office operations
• Ensure accuracy, efficiency, and consistency in all data entry and documentation tasks

Qualifications

• Prior experience in an administrative assistant, receptionist, or office support role preferred
• Strong verbal communication skills and professional phone etiquette
• Basic proficiency in Microsoft Office (Word, Excel, Outlook) and data entry systems
• High attention to detail with strong organizational and multitasking abilities
• Ability to prioritize tasks and work efficiently in a fast-paced environment
• Professional, dependable, and team-oriented attitude

Work Environment

• Professional, office-based environment
• Full-time weekday schedule (Monday–Friday, 8:00 AM–5:00 PM)

ProSource Staffing is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent. We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades. Our team focuses on matching candidates’ skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process. We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.

Company Description

ProSource Staffing is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent. We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades. Our team focuses on matching candidates’ skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process. We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.