Operational Recruiting Coordinator

Job Description

Job Description

Job Title: Recruiting Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced talent acquisition environment for large-tech. This role is an integral partner in managing end-to-end recruiting activities and building strong candidate relationships, often serving as the candidates first point of contact. You will coordinate interviews, maintain accurate records, support hiring managers, and help improve processes that enhance the candidate experience. This position is ideal for someone who enjoys organization, communication, and the challenge of supporting a growing organization of talented individuals.

Responsibilities

• Schedule interviews and phone screens, working directly with candidates and hiring managers to ensure timely and accurate coordination.
• Arrange travel logistics for visiting candidates when required, ensuring a smooth and professional interview experience.
• Update candidate records and job postings in recruiting systems, maintaining accurate and current information throughout the hiring process.
• Confirm new hires in the recruiting systems and ensure all relevant data is properly recorded.
• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email in a timely and professional manner.
• Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare debrief materials for hiring teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency within the recruiting process.
• Assist in the coordination of additional recruiting activities and administrative tasks as needed to support the broader recruiting team.

Essential Skills

• Minimum of 1 year of experience as a recruiting coordinator or in a similar customer service role.
• Experience working in an office or administrative environment with responsibility for scheduling and organizing activities.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail with the ability to manage multiple tasks accurately and efficiently.
• Effective talent acquisition support skills, including coordinating interviews and maintaining candidate records.
• Excellent organizational abilities and the capacity to shift priorities quickly in a fast-paced environment.
• Strong oral and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Bachelors degree required!

Additional Skills & Qualifications

• Demonstrated superb customer focus and a commitment to providing a positive candidate experience.
• Exceptional organization skills, including the ability to manage complex scheduling needs.
• Ability to work effectively in a fast-paced, quickly changing environment and adapt to new processes or priorities.
• Comfort working with recruiting systems or applicant tracking systems to update records and generate reports.
• General administrative experience supporting teams, including preparing materials and coordinating meetings.

Work Environment

This role is 100% in-office, and you will be expected to work your full eight-hour workday on-site (MondayFriday | 8:00 AM4:30 PM | Full-Time, 40-Hour Work Week). The environment is fast-paced and highly collaborative, with frequent interaction with recruiters, hiring managers, and candidates. You will primarily work with standard office technology and productivity tools such as Microsoft Word, Excel, and PowerPoint, as well as recruiting systems for scheduling and record-keeping. You are responsible for arranging your own parking and transportation to and from the office.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.