Office Administrator

Job Description

Job Description

Office Administrator

Who We Are:  

Our mission is to enhance, inspire and grow. We enhance the lives of people by creating inspiring living environments. With over 30 years of experience, we’re no strangers to the homebuilding industry. We are a multi-disciplinary development company with divisions in Northern California, Central California, Southern California, Colorado and Washington! Since our beginning, we have always strived to set ourselves apart from other builders. We do this by looking ahead. We make sure that the products we are providing are the best for our home buyers; that they fit into life today and in the future; that the surroundings are inviting and purposeful. When we Trumark our homes, it is because they reach every one of these criteria.

Overview:  

This people-facing role oversees operations across the organization’s office. Trumark’s NorCal Office Administrator sets the tone for the company both internally and externally. The person that will thrive in this role must enjoy interacting with the team. The role involves administrative tasks, ensuring the office has adequate support to work efficiently. Responsible for the day-to-day flow and upkeep of the office such as organization and tidiness, welcoming visitors, answering phones, dispersing mail, tech support, managing conference room calendars, and providing support to outside field and sales members along with HR and new-hire onboarding tasks.

Responsibilities:   

• Maintaining overall tidiness and organization of the office
• Welcoming visitors and providing them with general support
• Compose professional Division-wide emails announcing new hires, promotions, and other Division announcements.
• Answering phones and directing them to the appropriate party
• Sorting and dispersing of mail.
• Creating FedEx labels for overnight shipments
• Coordinating office events and facilitate catering
• Setting up meetings in conference room via Zoom
• Managing inventory of all office supplies and completing orders for necessary items
• Responsible for keeping kitchen fully stocked with snacks and drinks and running necessary maintenance in kitchen appliances
• Work closely with IT in tracking of service requests and follow up on status until completion
• Working with property management company of building for any maintenance requests/parking
• Manage copier leases and correspond with account manager for printing supplies and maintenance
• Coordinate catering/food orders for frame walks out at jobsites
• Work with storage company on pick up or drop off of file/boxes
• Manage inventory and ordering of field wear such as shirts, jackets, safety vests, and hard hats
• Provide support for all departments when needed
  • Support Operations, Sales and Marketing, and other departments as needed for data entry and electronic file storage, and special projects.

Accountability:

• Demonstrates a commitment to the Trumark Company Culture and Core Competencies.
• Develops and maintains respect and harmony with all Employee and Management.
• Develops and maintains excellent working relationships with Team Members, Vendors, and Consultants
• Exercises initiative, great communication skills, customer service, and organization
• Solves problems by using good judgment based upon knowledge, experience, and common sense.

Required skills/Abilities:

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to multi-task and function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
• Shows initiative, resourcefulness, and professionalism.
• Must be able to lift up to 20 pounds at times.
• Must be comfortable walking to retrieve mail (steps and elevators)

Education: 

• Bachelor or Associate degree (A.A.) from two-year College or technical school; or one to three years related experience and/or training; or equivalent combination of education and experience.

Why Work for Trumark?

• Exceptional Medical Benefits (100% Employee + 60% Dependent)
• 401k with company matching, we are helping you plan for future retirement.
• Work with a team that values you! Trumark offers a direct career path with an open seat for you at our table.
• We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water.

EEO Statement: 

At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in employment decisions, including recruiting, hiring, compensation, promotion, benefits, disciplines, termination, job assignments, or training. 

Statement to Outside Staffing Agencies: 

Trumark Companies ("Trumark") does not accept unsolicited resumes from recruiters, agencies, or any source other than directly from the candidate. Trumark will NOT pay any fees for placements resulting from unsolicited submissions. Trumark’s recruiting department handles all recruiting/hiring processes – please do NOT contact other Trumark employees (including the hiring manager) directly to present candidates or to engage them for recruiting/staffing services. Only Trumark’s recruiting department is authorized to engage in recruiting and staffing services; any unsolicited submissions or engagements by recruiters, agencies, or any other source will be deemed to have been made free of any charges, fees, or obligations.