Records Clerk

Records Clerk

Job Category: Staff Requisition Number: RECOR002453

Posted: August 12, 2025

Part-Time

Location: Atlanta, GA 30303, USA

Description

Summary: Assists attorneys, paralegals and legal secretaries through the maintenance of electronic and paper document management, requiring knowledge of legal terminology, the legal process and computer skills. Essential duties and responsibilities include:

• Perform routine filing within two days of receipt in office, maintaining paper and electronic files.
• Scan all documents received and sent and properly index in firm's document management system and paper files.
• Make photocopies of correspondence, documents and other printed matter as requested or necessary by attorneys, paralegals or legal secretaries.
• Eliminate outdated, unnecessary or duplicate materials, properly destroying them, as requested.
• Send closed files to an off-site location.
• Find and retrieve information from files in response to requests from attorneys, paralegals and other team members.
• Mail, fax, courier or arrange for delivery of case documents to co-counsel, opposing counsel, court officials, etc.
• Update pleading and discovery indexes.
• Ensure all records and files are securely maintained and confidential information is handled with utmost discretion.
• Cover front desk when receptionist takes breaks.

Knowledge, skills and abilities required include:

• Associate's degree or two years related experience and/or training; or equivalent combination of education and experience.
• Demonstrated organizational, prioritization and attention to detail skills to allow for timely, effective and accurate performance of job duties.
• Demonstrated technical competency with computers and copiers.
• Accurate typing ability of 45 wpm.
• Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.
• Proofread accurately, efficiently and dependably.
• Take initiative and work independently.
• Arrive ready to work at scheduled time; maintain regular, prompt attendance with unexpected absences being rare.
• Ability to demonstrate impeccable integrity in confidential matters.
• Work requires sitting, bending, stooping, keyboarding and use of the hands and may require lifting of 25 50 lbs. Position may require driving on behalf of the firm; therefore, a valid driver's license is necessary.

Qualifications

Education

Required: Associates or better.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.