Program Manager - Chief of Staff Office, Supply Chain

Company DescriptionWD is building the infrastructure behind the AI-driven data economy.As AI scales, so does data. Every interaction, every model, every system generates data that must be stored, managed, and made accessible over time. That’s where we come in.We combine deep engineering expertise with global-scale manufacturing to deliver the storage systems that make AI possible, powering hyperscale data centers, cloud platforms, and enterprise infrastructure worldwide.This isn’t theoretical work. It’s real systems, at real scale, people solving some of the hardest challenges in technology today.We’re looking for people who want to build, solve, and operate at that level.Join us and let’s shape the future of data.Job DescriptionThis is a high-impact, highly visible executive support role embedded within Western Digital's Global Procurement organization. You will serve as the operational backbone for two senior Vice Presidents — enabling them to move fast, stay organized, and lead effectively across a globally distributed supply chain organization. This role goes beyond traditional administrative support: you will be a trusted partner who anticipates needs, drives operational cadence, and acts as a force multiplier across the team.Essential Duties and Responsibilities:Executive Operations & Calendar ManagementOwn and manage complex, multi-time-zone calendars for two VPs — proactively resolving conflicts, prioritizing meetings, and protecting focused work timeCoordinate global travel (domestic and international), including logistics, visas, itineraries, and expense reconciliation in alignment with WD Travel PolicyPrepare briefing materials, pre-reads, and agendas for leadership reviews, staff meetings, and executive offsitesManage and reconcile T&E reports with accuracy and timeliness using Concur or equivalent WD-approved platformsStrategic Communication & CorrespondenceDraft, edit, and route executive communications — emails, memos, talking points, and announcements — with a high bar for clarity and toneSupport communication between the VPs and internal stakeholders (Finance, Legal, Engineering, Operations, HR) and external partners including suppliers and ODMsProactively manage VP inboxes, flag time-sensitive items, and own actions item follow-through—escalating only what requires executive attention.Maintain confidentiality of sensitive business information including supplier negotiations, pricing, and strategic roadmapsServe as a credible and professional representative of the VP office in all stakeholder interactions—internal and external.Meeting & Program CoordinationMaintain a forward-looking view of the leadership calendar to anticipate preparation needs—briefing, materials, and logistics — 2-4 weeks in advance.Lead end-to-end coordination of staff meetings, All Hands, QBRs (Quarterly Business Reviews), and Executive Business Reviews (EBRs), Supplier forums - including agenda design, logistics, AV/video conferencing setup, and follow-up trackingTrack action items and decisions from meetings; hold owners accountable to deadlinesCoordinate cross-functional working sessions with teams across APAC, EMEA, and Americas, navigating global time zones effectivelyOperational & Project SupportMaintain dashboards, org charts, distribution lists; ensure accuracy and timely updates across both VP organizations.Own the development, structure, and ongoing management of the team’s SharePoint sites and OneDrive -- including site architecture, content auditing, file governance, and access controls.Support onboarding of new team members — system access, introductions, equipment coordination with ITSupport analytical workflows — compile data from multiple sources, and package into clean, executive-ready outputsTrack department budget, POs, and vendor invoices for internal purchases; coordinate with Finance for approvals and accrualsMaintain headcount tracking for both VP organizations; coordinate with HR and Finance on open roles, new hire status, and org updates.Review and proof all outgoing materials for accuracy, grammar, formatting, and tone before distributionMaintain a library of reusable slide templates, charts, and standard frameworks aligned to WD brand guidelinesPresentation & Document ExcellenceApply a strong editorial eye to presentations: fix structure, tighten messaging, improve visual hierarchy, and ensure data is displayed clearly and accuratelyBuild and refine executive-level PowerPoint presentations for C-suite reviews, Board prep, and supply chain leadership summits — including slide design, visual consistency, data storytelling, and message flowEnsure all materials produced by the team meet an executive-ready standard before distribution — owning quality control as a standard responsibility.Produce and maintain Excel workbooks for department budget tracking, headcount tracking, including use of pivot tables, VLOOKUP/XLOOKUP, conditional formatting, and chartsCulture & Team EngagementDrive team engagement activities, recognition programs, and milestone celebrationsPlan and execute team offsites, summits, and leadership workshops — including venue, budget management, agenda, and logisticsFoster an inclusive and connected team culture across a geographically distributed organizationPartnering with HR and leadership to support employee recognitions, team milestones, and morale initiatives across globally distributed workforce.Serve as a culture ambassador for the SC CoE and Direct Materials Procurement organizations—modeling inclusion, collaboration, and high standards in every interaction.QualificationsRequired7+ years of chief of staff-adjacent experience supporting VP-level or above in a technology, manufacturing, or supply chain environmentDemonstrated ability to support multiple executives simultaneously with competing prioritiesBasic Microsoft Excel proficiency — pivot tables, XLOOKUP, SUMIFS, dynamic charts, conditional formatting, and workbook structuring for executive reportingBasic Microsoft PowerPoint proficiency — ability to review, edit, and presentation polish for C-suite and Board-level audiencesProficiency across the full Microsoft 365 suite — Outlook, Teams, SharePoint, Excel, PowerPoint, OneNoteStrong written and verbal communication skills with executive-level polishProven track record of discretion and confidentiality in handling sensitive business, personnel, and commercial informationExperience coordinating across global time zones (APAC, EMEA, Americas)Self-directed — comfortable operating with minimal supervision in a fast-paced, ambiguous environmentPreferredExperience in a supply chain, procurement, or operations organizationFamiliarity with ERP, Concur systems, and SharePointPrior experience at a Fortune 500 technology or semiconductor companyCore CompetenciesAnticipation & Proactivity – Sees what’s coming and resolves issues earlyJudgment & Autonomy – Makes sound decisions independentlyDiscretion & Professionalism – Handles sensitive information with trust and integrityExecutive Communication – Communicates clearly and effectively on behalf of leadershipOrganizational Excellence – Manages competing priorities with precision and follow-throughAdaptability – Shifts seamlessly across changing prioritiesFunctional StrengthsProcurement Acumen – Understands sourcing processes and supports teams effectivelySupplier Engagement – Manages supplier interactions with professionalism and awarenessProgram Coordination (CoE) – Runs governance cadence, tracks actions, and maintains key assetsRelationship Building – Builds trust across teams and stakeholdersAdditional InformationWD is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here.WD thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.WD is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at View email address on click.appcast.io to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.Based on our experience, we anticipate that the application deadline will be 12.21.2026 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.#LI-AS1Compensation & Benefits DetailsAn employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD's Standard Terms and Conditions for Restricted Stock Unit Awards.We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to WD Ethics Helpline or email View email address on click.appcast.io: Full-timeFunction: AdministrativeExperience level: Mid-Senior LevelIndustry: Computer Hardware