Administrative Assistant III - Special Services

Administrative Assistant III Special Services

Under moderate supervision, organize and manage the routine work activities of the Special Services Department office and provide clerical support to the Director of Special Services and other department staff.

High school diploma or GED

Associate's degree preferred

Proficient keyboarding, data entry, word processing, and file maintenance skills

Ability to use software to develop spreadsheets, databases, and word processing documents

Ability to prioritize workflow to address the multiple needs of the supervisor and department

Ability to manage multiple complex administrative tasks simultaneously

Basic math skills

Effective organizational, communication, and interpersonal skills

Three years of clerical or secretarial experience

Three years of experience in an educational setting preferred

Prepare correspondence, forms, reports, manuals, and presentations for the Special Services Department.

Compile, maintain, and file all reports, records, and other required documents.

Perform routine bookkeeping tasks and maintain department budget records.

Prepare and process department purchase orders and payment authorizations.

Order and maintain inventory of office supplies and program equipment.

Answer and respond to incoming calls, take accurate messages, and route them to the appropriate staff.

Maintain schedules and appointments and make travel arrangements for department staff.

Coordinate meeting arrangements, including preparing materials, scheduling facilities, and arranging equipment.

Receive, sort, and distribute mail and other documents to department staff.

Maintain confidentiality of information.

Follow district safety protocols and emergency procedures.

Standard office equipment including personal computer and peripherals, multi-line telephone system, copier, printer, scanner, postal meter, shredder, and fax machine.

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.

Occasional light lifting and carrying (less than 25 pounds).

May work prolonged or irregular hours; occasional districtwide travel.

Work with frequent interruptions; maintain emotional control under stress.