Administrative Assistant

Administrative Assistant - 3014 USA:CA:Anaheim | Administration/Office Support | Full-Time Description Summary: The Administrative Assistant will confirm a large volume of vendor shipment invoices to bill customers, processing vendor acknowledgements for purchase orders placed to ensure all information is accurate, following written process control, expediting purchase orders per documented process and of request of Customer Service Reps, operating telephone equipment and referring incoming calls to appropriate personnel, opening and dispersing of incoming mail. Responsibilities of the Administrative Assistant include but are not limited to: Confirming a large volume of vendor shipment invoices to bill customers. Processing vendor acknowledgements for Purchase Orders placed to ensure all information is accurate, following written process control. Expediting Purchase Orders per documented process and of request of Customer Service Reps. Following up on special acknowledgments and red PO's. Communicating invoice and acknowledgment discrepancy issues with the buyer of the PO. Operating telephone equipment and referring incoming calls to appropriate personnel. Taking and relaying messages; screening calls for the Regional V.P. Receiving visitors and providing information over the telephone, as approved by supervisor. Performing other general office and clerical duties: daily filing of customer orders, typing, faxing, preparing invoices, stuffing envelopes, photocopying, etc. Opening and dispersing of incoming mail. The Administrative Assistant should have the following skills and meet the following requirements: Positive attitude, good cheer, proactive, and ability to put 'team' first. Outgoing, enjoys interacting with people. Comfortable with Excel, Word prior experience with P21 ERP desired, but not required. Excellent written and verbal communication skills. Flexibility and desire to take on additional responsibilities. Ability to multi-task while maintaining attention to detail and deadlines. Problem solving, analytical skills and attention to detail. Strong desire to learn, pitch in and grow with the company. Additional Information: Physical Demand: Standing, sitting, kneeling and bending for filing and additional administrative tasks. Working Conditions: Office environment. Training/Certifications: N/A Shift Time/Overtime: Monday-Friday, 8:00 a.m.-5:00 p.m. Travel: N/A Education: High School Diploma or GED required Location: USA:CA:Anaheim DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week, including: medical, dental, vision, flexible spending account, paid holidays, life and disability insurance, and additional supplemental benefits. All employees are eligible to participate in the 401(k) plan. Salary is commensurate with experience. Except where prohibited by state law, all offers of employment are contingent upon successfully passing a drug test. DXP is an equal opportunity employer and participates in E-Verify. EOE/M/F/D/V.