Office Services Assistant (Part-Time)

DescriptionCranfill Sumner LLP is seeking a part‑time Office Services Assistant to support daily office operations in our Wilmington office. This position plays a key role in keeping the office running smoothly by providing administrative, logistical, and facilities support to attorneys and staff. The ideal candidate is dependable, detail‑oriented, service‑focused, and comfortable working in a fast‑paced legal environment.Position OverviewThe Office Services Assistant supports firm operations through mail handling, deliveries, document production, equipment and supply maintenance, and general office support. This role requires flexibility, strong time management, and the ability to shift priorities to meet firm and client needs. The position also involves regular interaction with attorneys, staff, courts, and external vendors, requiring professionalism and discretion at all times.Key ResponsibilitiesPick up, process, scan and distribute mailAssist with trial preparation, document production, scanning, copying, and file managementMaintain kitchens, conference rooms, library, and office equipmentRestock supplies and perform basic copier/printer maintenanceProvide reception coverage, VTC set‑up, furniture moves, and other operational supportPerform deliveries and filings at courthouses, agencies, and other law firmsPerform other duties as assignedEssential Functions:The Office Services Assistant position may involve some or all of the following duties:Pick up and drop off mail to/from US Post OfficeProcess and distribute mailMake deliveries on behalf of the firm, to include filings at the County Courthouse, Industrial Commission, Court of Appeals, Supreme Court, other law firms, and out of town deliveriesDocument delivery/set up/break down during trials or other off-site meetings or firm eventsAssist with trial prep, as may be assignedReceipt, logging and delivery of internal faxesAssist with daily document/notebook production, as instructed by attorneys or other support staffPhotocopying/printing from e-mails, CDsScanning and burning CDsDuplication of Videotapes, DVDs, and CDsMaintenance of Kitchens, Conference Rooms, and LibraryDaily maintenance of copiers/printers/fax machines, to include restocking paper, changing toner cartridges, etc.Restocking and/or inventory of suppliesFiling for attorneys and staffAssist with closing of filesProvide assistance on reception desk, as neededVTC set up, as neededOffice furniture moving and set up, as neededEmpty office recycle binsOther duties as may be assignedPhysical DemandsProlonged standing, walking, and stair climbingModerate to heavy lifting; bending, stooping, and reachingWhy Join Cranfill Sumner LLP?Core Values: Be part of a team that prioritizes collaboration, maintains a strong professional reputation, and is dedicated to exceptional client service.Supportive Work Environment: Enjoy a culture that values your initiative, encourages teamwork, and recognizes individual achievements.Hands‑On Professional Experience: Gain valuable exposure to the operations of a legal office while working closely with attorneys and staff in a collaborative, service‑focused environment.Knowledge/Skills/Abilities:Must be proficient in Microsoft Office Suite; Word, Outlook, etc.Knowledge of NetDocs (DOCSs Management), Rainmaker and/or Elite helpfulAbility to complete tasks assigned in a timely fashionAbility to manage/meet deadlinesMust be flexible and detail orientedExcellent customer service and interpersonal skillsEffective verbal communication skills and computer literacyAbility to work under pressure and handle conflicting prioritiesAbility to maintain confidential informationAbility to work independently, or as part of a team, using initiative in all aspects of assignmentsExcellent time management skillsStrong organizational skills and attention to detailKeen observation skills #J-18808-Ljbffr Paycom - ATS