BASE SERVICES SPECIALIST T32

Job Title

This position is located at the 161st ARW, Phoenix, Arizona. Its purpose is to analyze and coordinate Base Services functions in support of federal, state, and local missions. The incumbent serves as a point-of-contact for Services-related programs, missions, functions, activities, and events for the wing and its assigned geographically separated units (GSU).

DUTIES: (condensed)

• Ensures Sustainment Services personnel and equipment mobility requirements are accomplished.
• Coordinates directly with squadron Unit Deployment Manager to ensure all readiness and ancillary requirements are complete.
• Provides oversight, analysis, and review of Services training requirements; consistent with Career Field Education and Training Plan (CFETP) and master training plan standards.
• Reviews Air Reserve Component Network (ARCNet), Air Force Training Records (AFTR), and/or other locally developed databases to verify required updates and training documentation is complete for each unit member.
• Collaborates with Unit Training and Deployment Managers to identify, schedule, conduct, and document Services specific training and align priorities with wing requirements to ensure all objectives are fulfilled.
• Identifies and forecasts Services formal training needs and provides related financial data for inclusion in financial plan.
• Provides input to local operating instructions, checklists, and annexes to plans.
• Maintains thorough understanding of readiness reporting requirements and provides documentation of relevant sustainment services training statistics to applicable monitors for inclusion in associated reports. Systems include Status of Resource and Training System (SORTS), Air Expeditionary Force Reporting Tool (ART), and Defense Readiness Reporting System (DRRS).
• Ensures personnel and equipment readiness standards are achieved through development and implementation of home station training programs.
• Analyzes historical data to develop subsistence requisitions in accordance with Air Force and Air National Guard standards. Submits approved requisitions through Subsistence Total Order Requisition Electronic System (STORES) web based application.
• Contacts Prime Vendor, Defense Logistics Agency, and Defense Finance and Accounting Service representatives to coordinate changes in requirements, modify subsistence catalogue, and correct errors or deficiencies related to food service program.
• Administers tracking mechanism to document purchase requests and expenditures.
• Maintains five-year equipment plan, identifies upcoming budgetary requirements, and conducts market research to prepare purchase requests in advance of execution.
• Provides input into creation and revision of base lodging operating instruction and applicable checklists or guides.
• Coordinates with contracting officer to establish formal contracts or Blanket Purchase Agreements with local hotels or with host installation agencies to support non-commuting members.
• Accepts, coordinates, and tracks reservations consistent with wing policy and in accordance with Blanket Purchase Agreement stipulations and fiscal standards.
• Maintains accountability of members while using lodging. Facilitates required inspections with Contracting, Fire Department, Public Health, and other necessary representatives.
• Serves as the subject matter expert for the base Mortuary Affairs Program. Provides relevant support documentation to Air Force and/or Air National Guard mortuary program manager for inclusion in mortuary case file or records.
• Prepares, provides, and tracks survivor assistance program training to wing leadership. Prepares and coordinates mortuary worksheet with Casualty Affairs Representative and National Guard Bureau.
• Implements Search and Recovery (S&R)/Fatality Search and Recovery Team (FSRT) training plan. Conducts inventory and validates requirements to coordinate procurement of supplies for the mortuary S&R kit IAW AFI 34-242 and Logistics Detail (LOGDET).
• Oversees the verification of contract requirements, invoicing, and validation of contract completion requirements.
• Serves as the Quality Assurance Evaluator (QAE) performing quality management, quality assurance and quality control measures to include external and internal audit activities particularly associated with the acquisition and sustainment of Services facilities and equipment repair.
• Supervises small contract teams, remaining independent when exercising Contract QAE role. Manages the development and the coordination of the QAE program.
• Oversees the development, management, and implementation of a variety of safety programs to ensure regulatory compliance as mandated by federal, state, and local agencies including Air Force, Occupational Safety and Health Administration (OSHA), and United States Department of Agriculture (USDA).

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

Department of the Air Force