Human Resources Intern (Chula Vista)

Location: Chula Vista, CA

Part-time unpaid internship, up to 15 hours a week

POSITION SUMMARY

Under supervision, performs basic office/clerical work in support of the Human Resources office. This position is designed to provide practical experience for current students working towards a degree/career in Human Resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides excellent service by accurately answering calls or e-mails from internal and external customers. Assists with filing and related office support services which includes a variety of software applications and databases. Excellent verbal and written communication skills.
• Assists with a variety of Human Resources tasks and projects, including recruitment, benefits and employment-related assignments and reports.
• Prioritize responsibilities to meet deadlines with successful completion of work. Ability to maintain confidentiality, be punctual, and communicate requests about the work schedule in advance. Works independently and efficiently using available resources.
• Performs other related duties as assigned.

QUALIFICATIONS & SKILLS

Knowledge of:

• Use of the Internet, Microsoft Office Suite, and use of general office equipment.

Ability to:

• Create and format letters and reports, proofreading and editing skills to produce professional results.
• Effectively communicate both orally and in writing.
• Work effectively in a busy environment, and multi-task.

EDUCATION & EXPERIENCE

• High School diploma or GED
• Currently enrolled in a college or university
• Completed two (2) or more college-level courses in Human Resources, or closely related field
• Demonstrated experience in utilizing software, including but not limited to, Microsoft Office Suite, the Internet and other database software.

VALUE-BASED BEHAVIORS

• Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions.
• Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers.
• Identifies and takes advantage of opportunities for personal and professional development.
• Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines.
• Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems.
• Follows rules, regulations, and policies; positively contributes to implementing changes.
• Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person.

HEALTH STATUS

Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza, pertussis and measles as required by state and federal regulations prior to the first day of employment.

PHYSICAL AND MENTAL DEMANDS

Physical Demands

• Requires standing, walking and sitting, talking or hearing both in person and by telephone, using hands to finger, handle or feel objects or controls, reach with hands and arms.
• Requires stooping, kneeling, bending, crouching or crawling, climbing or balancing and lifting up to 50 pounds.
• Vision abilities required include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

• Requires use of written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.