Administrative Assistant

General Job Description Position Overview The Administrative Assistant provides administrative and clerical support to ensure efficient office operations and effective communication across departments. This position assists with scheduling, document management, customer service, and general office coordination while maintaining professionalism and organizational efficiency. Primary Responsibilities Provide administrative support to management and staff, including scheduling meetings and maintaining calendars. Answer and direct phone calls, emails, and other correspondence in a professional manner. Prepare, organize, and maintain documents, reports, and filing systems. Assist with data entry, recordkeeping, and maintaining accurate office information. Coordinate office supplies, equipment, and general administrative needs. Support meeting preparation, including agendas, materials, and meeting notes. Assist with travel arrangements, expense reports, and departmental coordination as needed. Greet visitors, clients, and vendors while providing excellent customer service. Maintain confidentiality of company records, employee information, and business operations. Collaborate with team members to support daily office functions and special projects. Perform additional duties as assigned. Minimum Education None Minimum Years of Experience 0-2 Specific Qualifications Required Skills and Abilities Strong organizational and time-management skills with attention to detail and accuracy. Excellent verbal, written, and interpersonal communication skills. Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong customer service and problem-solving abilities. Ability to work independently and collaboratively within a team environment. Professional demeanor with the ability to maintain confidentiality and exercise sound judgment. Basic knowledge of office administrative procedures and equipment. High school diploma or equivalent required; associate degree or administrative experience preferred. Ability to pass pre-employment screening such as background check and MVR. Physical Requirements and Work Environment Ability to effectively multitask, prioritize responsibilities, and adapt to changing schedules and operational demands. Ability to work overtime, modified schedules, or occasional weekends as business needs require. Ability to work effectively in a typical office environment, including exposure to open office and cubicle settings, ambient noise, telephones, computer equipment, overhead lighting, frequent interruptions, multiple conversations, and other normal workplace distractions. Sit at a desk and perform prolonged computer work, including viewing monitors, entering data, and using office equipment, with occasional standing, walking, bending, and reaching throughout the workday. Regular, reliable, and predictable attendance is required to meet customer service and operational needs. Ability to exercise sound judgment and make independent decisions within established company policies and procedures. Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology. Travel as required to support project and operational needs. Dependable transportation and commitment to punctual, reliable on-site attendance. Lift, carry, push, and pull at least 25 pounds. License Required No Job Locations US-TX-Sugar Land Company Overview IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life. IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply. From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives. Our commitment to our employees is reflected by our actions: Safety is Priority One - and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs



EEO Statement


PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at View phone number on click.appcast.io or any IES office to request assistance. IES Participates in E-Verify E-Verify Information English/Spanish Right to Work English Spanish