Office Administrator

Office Administrator / Operations Coordinator

Clayton Services is searching for an Office Administrator / Operations Coordinator to join a growing distribution and trading organization in Sugar Land, Texas. The Office Administrator / Operations Coordinator will be responsible for supporting daily administrative, accounting, logistics, inventory, and customer service functions while helping ensure the efficient flow of products, orders, and information across multiple warehouse locations.

Job Type: Temp-to-Hire Pay Rate: $31.25 - $36.06/hour Benefits: Excellent benefits available after the successful completion of the temporary period, including medical, dental, vision, 401(k), PTO, and more.

Office Administrator Responsibilities:

• Manage daily administrative and operational activities to support a fast-paced distribution environment
• Utilize QuickBooks Desktop to process transactions, maintain records, and support accounting-related functions
• Monitor inventory levels across multiple warehouse locations and assist with inventory reconciliation activities
• Coordinate incoming and outgoing shipments with warehouses, carriers, suppliers, and customers
• Track domestic and international orders to ensure timely delivery and accurate documentation
• Maintain records related to inventory, product specifications, lot numbers, certifications, and shipping documentation
• Respond to customer, supplier, warehouse, and transportation inquiries regarding orders, shipments, and inventory status
• Assist with order entry, purchase orders, invoicing, and general operational reporting
• Proactively communicate shipment delays, inventory concerns, and operational issues to internal stakeholders and customers
• Prepare spreadsheets, reports, and operational summaries using Microsoft Excel and other Microsoft 365 applications
• Maintain organized electronic and physical filing systems
• Support company leadership with administrative, operational, and special project activities
• Collaborate with sales, purchasing, logistics, and warehouse partners to ensure smooth business operations
• Assist in identifying opportunities to improve processes, organization, and overall operational efficiency

Office Administrator Skills and Abilities:

• Advanced proficiency with QuickBooks Desktop
• Strong working knowledge of Microsoft Office 365, including Excel, Outlook, Teams, and OneDrive
• Exceptional organizational and time-management skills
• Strong attention to detail and accuracy when managing data, inventory, and documentation
• Ability to prioritize multiple responsibilities and adapt to changing business needs
• Excellent verbal and written communication skills
• Strong problem-solving and critical-thinking abilities
• Ability to work independently with minimal supervision
• Customer-focused mindset with a professional and positive demeanor
• Experience coordinating logistics, inventory, shipping, or supply chain activities preferred
• Ability to build effective working relationships with customers, vendors, warehouse partners, and internal teams
• Bilingual Spanish is a plus but not required

Office Administrator Education and Experience:

• High school diploma or equivalent required; additional business, accounting, logistics, or related education preferred
• 10+ years of administrative, operations, accounting support, logistics, inventory, or related experience required
• Significant hands-on experience using QuickBooks Desktop required
• Experience working within a distribution, trading, logistics, manufacturing, or supply chain environment preferred
• Proven tenure demonstrating stability, reliability, and long-term employment history preferred
• Experience supporting multiple business functions within a small to mid-sized organization strongly preferred

Office Administrator - Immediate need. Apply today!