Administrative Assistant

Standex International is a global industrial growth company operating through our market-leading brands in electronics, cutting-edge forming technologies, engraving, and scientific refrigeration. We work with our customers to advance progress through innovation. From inventing and producing parts for next-generation space vehicles to evolving vaccine refrigeration, designing functional textures for everyday products, improving renewable energy technology, and much more, we are focused on making what's next possible.

The Administrative Assistant provides high-level administrative and strategic support to ensure the efficient operation of the President's office. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a key liaison between the President and internal/external stakeholders.

What You'll Do

Executive Support

• Manage complex calendar, scheduling, and travel arrangements (domestic and international)
• Prioritize and coordinate meetings, appointments, and events
• Prepare agendas, presentations, reports, and briefing materials
• Screen and prioritize emails, calls, and correspondence
• Draft professional communications on behalf of the President.

Operational & Administrative Management

• Coordinate executive meetings, board meetings, and leadership sessions
• Prepare meeting minutes and follow up on action items
• Track key initiatives and ensure deadlines are met
• Maintain confidential files and sensitive information with discretion
• Manage expense reports and budget tracking for the executive office

Strategic & Project Support

• Support cross-functional initiatives and special projects
• Conduct research and prepare summary reports for decision-making
• Assist with executive-level presentations and communications
• Monitor progress on strategic goals and provide status updates

Stakeholder & Relationship Management

• Act as a liaison between the President and senior leadership, employees, customers, and external partners
• Coordinate VIP visits and external engagements
• Represent the President's office with professionalism and diplomacy

What You'll Bring

• Bachelor's degree preferred (Business Administration or related field)
• 3+ years of experience supporting C-level executives (President, CEO, COO, etc.)

What We Value

• Strong organizational and time management skills
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High level of discretion and confidentiality
• Ability to anticipate needs and work independently
• Experience managing multiple priorities in a fast-paced environment

Equal Opportunity Employer. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.