Executive Coordinator

Since 2020, Lisinski Law Firm has served as a dedicated humanitarian immigration practice committed to providing meaningful support to individuals and families seeking safety, stability, and a path forward. We frequently stand with clients who have been turned away elsewhere, offering both advocacy and care. Joining our Firm means becoming part of a team devoted to keeping families together and “Changing as Many Lives as Possible.” About the Role The Executive Coordinator plays a key role in supporting the CEO and Business Engagement Manager with daily tasks and email and calendar management. This person supports executives by managing communications, scheduling, and logistics. This person provides reliable, high-quality support that keeps both leadership and operations moving forward. The Executive Coordinator may be asked to travel between the office, marketing photoshoots, and the residence during the work day. The schedule requires flexibility to support with marketing shoots on evenings and weekends. Your Key Contributions Oversee email inbox management for the Business Engagement Manager, prioritize communications, draft responses, and ensure timely follow-through. Schedule and maintain calendars, including the Executive Calendar, resolve conflicts, and align commitments. Support marketing-related activities including but not limited to photo shoots and live streams for social media. Maintain task tracking systems and ensure completion of priorities. Provide coordination for meetings, live events, marketing photoshoots, and on-site support. Coordinate preparation, signatures, notarization, and distribution for various documents. Prepare materials and ensure smooth execution for meetings and events. Track commitments and ensure completion of assigned tasks. Utilize technology systems and tools to improve workflow efficiency. Flexibility to support marketing events during evening or weekend hours. Flexibility to travel locally during working hours. What Makes You a Great Fit Action Oriented: Proactively manages executive priorities, drives timely follow-through on tasks and communications, and ensures key deliverables and commitments are completed without delay. Collaborates: Partners closely with executives, marketing, and cross-functional teams to coordinate schedules, events, and priorities to ensure seamless execution. Resourcefulness: Leverages tools, systems, and creative problem-solving to manage competing priorities, resolve scheduling conflicts, and keep workflows moving efficiently. Instills Trust: Handles sensitive communications, confidential information, and executive priorities with discretion, reliability, and consistent follow-through. Strong organizational and communication skills Proficiency in Microsoft Office tools Ability to manage multiple priorities Fluent in Spanish preferred Minimum Education and Experience Requirements (Essential Skills, Knowledge & Abilities) 1-3 years of prior experience supporting executives with solid grasp of tools and methods Experience working with discretion with confidential information Work Schedule Typical schedule is Monday through Friday 8 AM - 5 PM EST (7:30 AM start on Wednesdays) How You'll Benefit Lisinski Law Firm provides a comprehensive benefits package that supports the diverse needs of our employees and their families. We recognize the importance of health and well-being and are committed to fostering an environment where every team member can feel and perform at their best. 401k Match Options for Health Savings Account or Flexible Spending Account Dependent Care FSA Basic Life Insurance Voluntary Life & AD&D Disability Insurance Hospital Indemnity Insurance Employee Assistance Program Paid Time Off #J-18808-Ljbffr