Accounts Payable Specialist

Accounts Payable Specialist

South Metro Fire Rescue is currently seeking an Accounts Payable Specialist. All interested candidates must submit a resume and cover letter.

The Accounts Payable Specialist is responsible for a variety of administrative duties in support of South Metro Fire Rescue's Finance bureau in a manner consistent with organizational values. This position will perform a variety of duties related to the preparation, processing, and payment of invoices and expenses for South Metro Fire Rescue.

Essential duties and responsibilities include:

• Serving as a first point of contact for internal and external phone calls and email correspondence for the Finance bureau; providing information and assistance to vendors, employees, supervisors, and managers regarding a variety of Accounts Payable and Accounting functions; answering questions and providing information; resolving or escalating issues to appropriate personnel.
• Processing a high volume of vendor invoices per week through Dynamics 365 ERP software and managing District's Accounts Payable process including reviewing, verifying, and processing invoice payment in accordance with SMFR policies.
• Identifying, reviewing, and resolving ERP system rejections and duplicate invoice entries.
• Identifying and reconciling discrepancies by working directly with vendors or internal teams to resolve issues.
• Inputting and onboarding new vendors into ERP software; ensuring accuracy and completeness of vendor information.
• Reconciling vendor statements and resolving any discrepancies or vendor questions in a timely manner.
• Managing the finance email inbox; responding to inquiries, forwarding messages to the appropriate personnel, and ensuring timely follow up on all communications.
• Maintaining accurate records of invoices, payments, and vendor information.
• Reviewing expense reports for p-cards and employee reimbursements; ensuring compliance with SMFR policies and verifying supporting documentation.
• Providing training and guidance to end users on ERP system processes, including requisition entry, approval workflows, expense report submission, and related procedures.
• Supporting internal and external audits, as needed.
• Ensuring compliance with District's finance policies.
• Working closely with the Finance team to assist with other Finance functions and special projects as needed.
• Performing other related duties, as assigned.

Minimum qualifications include:

• Minimum of a High school Diploma or equivalent GED. Additional training in Accounting, Business Administration, or related field, is preferred.
• Three (3) years of responsible Accounts Payable experience.
• Must obtain CPR certification within one (1) year of hire.

South Metro Fire Rescue's compensation philosophy is designed to attract and retain highly skilled and motivated employees. In turn, SMFR's compensation is more than base pay. All regular full-time SMFR employees enjoy a total compensation package including base wages, leave accruals, medical, dental, vision and life insurance employer-paid premiums, Retiree Health Savings, Death & Disability, and employer-paid pension contributions as well as positive work culture including a robust Fitness, Wellness and Rehabilitation Program, educational opportunities and support, job security and other positive non-monetary values which are intended to collectively position SMFR as an employer of choice in its geographic area.