Director, Site Administration & General Affairs

Gotion Inc. is based in Silicon Valley, CA, currently building a Manufacturing facility in Manteno, IL and has R&D centers in Ohio, China, Japan and Europe. We innovate in the next generation electric vehicle and energy storage technologies (lithium batteries and related systems) with the aim to accelerate electrified transportation and achieve sustainable development. Gotion is powered by a leading power battery technology company that provides solutions for vehicles including the world's first mass commercial e-bus route. Gotion is a career destination - we are not simply attempting to just fill another job, but to pursue a dream of global green energy together! We offer outstanding opportunities to individuals seeking an exciting and challenging working environment. Everyone is highly valued and plays a vital role in the growth of our organization. Position Summary The Director, Site Administration & General Affairs is a senior site leadership position responsible for building, scaling, and leading the administrative and general affairs infrastructure supporting Gotion's growing U.S. manufacturing campus. This role will oversee the full range of site administration, general affairs, employee services, hospitality and hotel operations, transportation, security, workplace services, vendor management, government and community relations, executive/VIP support, and major site events . The successful candidate will have demonstrated experience operating in a large-scale manufacturing, industrial, campus, hospitality, or similarly complex environment , with the ability to build systems and services from the ground up and scale them as the organization grows. This is a hands-on leadership role for an individual who can move between strategic planning and day-to-day operational execution. The Director will be expected to establish standards, build teams, manage budgets and vendors, develop operating procedures, solve complex site issues, and create a professional and scalable campus environment capable of supporting continued manufacturing growth. Key Responsibilities 1. Site Administration & Campus Operations Provide overall leadership for site administration and general affairs across the manufacturing campus. Develop and implement the administrative infrastructure, policies, procedures, service standards, and operating systems required to support a rapidly growing manufacturing operation. Build scalable administrative processes capable of supporting current operations and future campus expansion. Develop annual operating plans, staffing plans, budgets, and strategic initiatives for site administration and general affairs. Establish clear service-level expectations, KPIs, accountability mechanisms, and performance standards. Identify operational gaps and develop practical solutions to improve site efficiency, employee experience, cost control, and service delivery. Establish standardized processes for administrative requests, site services, employee services, visitors, vendors, transportation, accommodations, and other general affairs activities. Serve as a senior escalation point for significant site administration and employee-service issues. Ensure administrative operations remain aligned with production schedules, shift structures, workforce growth, and changing business requirements. 2. Manufacturing Campus Start-Up & Organizational Scaling Lead the development and maturation of administrative infrastructure as the site transitions from a developing manufacturing operation into a large-scale industrial campus. Establish systems, staffing models, vendor relationships, service standards, and operating procedures in anticipation of significant workforce and operational growth. Assess future administrative requirements based on production expansion, workforce projections, additional buildings, new shifts, visitors, contractors, and increased site activity. Develop scalable organizational structures capable of supporting a campus environment of potentially thousands of employees, contractors, visitors, and business partners. Establish processes that can evolve as the site progresses through construction, commissioning, production ramp-up, and full-scale operations. Identify gaps between current capabilities and future campus requirements and develop implementation plans to close those gaps. Build an administration organization that can transition from reactive support to a proactive, professional site-services model. 3. Hotel & Hospitality Operations Provide overall administrative leadership and oversight for company-operated or company-supported hotel/accommodation facilities serving employees, executives, visitors, customers, and business partners. Establish operating standards for hotel accommodations, front-desk services, housekeeping, food and beverage services, maintenance coordination, reservations, guest services, and vendor management. Develop hotel staffing models, operating procedures, service standards, budgets, and performance metrics. Ensure hotel operations provide a professional hospitality experience consistent with the needs of an international manufacturing campus. Oversee relationships with hotel management companies, hospitality vendors, staffing providers, and other service partners where applicable. Establish processes for employee accommodations, executive housing, visiting employees, overseas employees, customers, government officials, and VIP guests. Monitor occupancy, service quality, operating costs, guest satisfaction, and vendor performance. Develop procedures for peak demand periods associated with executive visits, plant ramp-up, training programs, business delegations, and major company events. Coordinate hotel operations with transportation, catering, security, facilities, and plant administration. 4. Employee Services & Workplace Experience Oversee employee-facing services including: Transportation and shuttle operations Employee accommodations Catering and food services Uniforms Workplace supplies Meeting and conference facilities Mail and courier services Employee common areas Workplace amenities Administrative support services Develop service standards that create a professional and responsive employee experience. Establish employee feedback mechanisms and use data to identify opportunities for service improvement. Adjust services based on workforce size, production schedules, shifts, overtime, seasonal demand, and campus expansion. Coordinate employee services across manufacturing, office, warehouse, and other site populations. 5. Transportation & Mobility Oversee company transportation and shuttle services supporting employees, executives, visitors, and business operations. Develop transportation routes, schedules, capacity plans, service standards, and contingency plans. Manage transportation vendors and monitor safety, reliability, cost, and service performance. Develop scalable transportation solutions as employee populations and shift structures increase. Coordinate transportation requirements for executive visits, government delegations, customers, overseas employees, and major events. Establish contingency plans for severe weather, transportation disruptions, emergencies, and unexpected production requirements. 6. Security, Access & Emergency Site Support Provide administrative oversight of site security operations and security service providers. Oversee access control, visitor management, contractor access, vehicle access, security patrols, restricted areas, and security-related administrative procedures. Establish professional visitor and contractor management systems appropriate for a large manufacturing campus. Partner with Security, EHS, Facilities, and site leadership on emergency preparedness, business continuity, and crisis response. Support the development of site protocols for executive, customer, government, and VIP visits. Ensure security-related vendors meet established performance, compliance, and service standards. 7. Facilities & Site Services Oversee general site-service functions supporting the administrative and common areas of the campus. Coordinate services including: Landscaping Snow removal Pest control General maintenance coordination Common-area services Workplace services Partner with Facilities, Engineering, Maintenance, EHS, and Production to ensure administrative and common-area facilities remain safe, clean, operational, and professionally maintained. Establish service standards and escalation procedures for site issues. Support the transition of newly constructed buildings and facilities into operational use. 8. Vendor, Contract & Budget Management Develop and manage the site's administrative vendor portfolio. Oversee contracts for hospitality, hotel operations, transportation, catering, security, janitorial, landscaping, waste, accommodations, and other site services. Establish vendor KPIs, SLAs, quality standards, compliance requirements, and performance reviews. Negotiate contracts and identify opportunities for cost reduction without compromising service quality or operational requirements. Develop and manage annual budgets, forecasts, and cost-control initiatives. Monitor spending and establish appropriate approval and purchasing controls. Hold vendors accountable for service failures and lead corrective-action processes. 9. Government, Community & External Relations Develop and maintain effective working relationships with local and state government agencies, officials, community organizations, and other external stakeholders . #J-18808-Ljbffr Gotion, Inc.