AR and AP Specialist

Accounts Receivable and Accounts Payable Specialist

Location: Remote or Hybrid (Washington, DC preferred) Client: Federal Government Reports To: Controller

PhoenixTeam is a technology and advisory firm specializing in mortgage and financial services transformation across the federal and commercial sectors. We partner with agencies to bring structure, execution, and accountability to complex, mission critical programs.

We are known for stepping into high stakes environments, strengthening operations, and delivering outcomes that matter.

The Role

We are seeking an Accounts Receivable and Accounts Payable Specialist to support financial operations for a federal government contract.

This is an entry level role focused on day to day financial processing, accuracy, and compliance. You will play a key role in ensuring invoices, payments, and financial records are managed in a timely and accurate manner.

You will work closely with the Finance team, program leadership, and subcontractors to support smooth financial operations across the contract.

What You Will Do

Accounts Receivable

• Prepare and submit invoices in accordance with contract requirements and timelines
• Track receivables and follow up on outstanding invoices
• Reconcile billed amounts with contract funding and approved work
• Maintain accurate records of invoicing and collections

Accounts Payable

• Process vendor and subcontractor invoices in a timely and accurate manner
• Validate invoices against contract terms, purchase orders, and approved funding
• Coordinate with internal teams to resolve discrepancies
• Support timely payments to vendors and subcontractors

Financial Tracking and Reconciliation

• Maintain organized and accurate financial records
• Reconcile invoices, payments, and account balances
• Assist in tracking contract funding and expenditures

Compliance and Documentation

• Ensure all financial activities align with contract requirements and internal policies
• Maintain documentation to support audits and financial reviews
• Follow established financial controls and processes

Coordination and Support

• Communicate with internal teams and external partners regarding invoices and payments
• Support the Finance team with reporting and administrative tasks
• Assist with ad hoc financial requests as needed

What You Bring

• Associates degree in Accounting, Finance, or related field
• 1 to 3 years of experience in accounts receivable, accounts payable, or general accounting support
• Basic understanding of invoicing, billing, and payment processing
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Excel, Quickbooks, Bill.com and other financial systems

Preferred

• Bachelor's degree in Accounting, Finance, or related field
• Experience supporting federal government contracts
• Familiarity with contract invoicing requirements or government billing systems
• Experience working with subcontractors or vendor management

How You Work

• Detail oriented and organized
• Reliable and consistent in execution
• Proactive in following up on outstanding items
• Clear and professional communicator
• Willing to learn and grow within a structured environment

Why PhoenixTeam

• Gain experience supporting federal programs and financial operations
• Be part of a team focused on accountability and execution
• Build foundational skills in government contract financial management