Early Childhood Administrative Assistant

Job Description

Job Description

Job Title: Early Childhood Administrative Assistant
Department: Early Childhood Education
Reports to: Early Childhood Director

Position Summary:
The Early Childhood Administrative Assistant provides administrative and organizational support to ensure the smooth daily operation of the early childhood program. This role serves as a key point of contact for staff and families, supports enrollment and communications, and assists with compliance and office operations.

Key Responsibilities:

• Answer phone, email, and in-person inquiries and manage daily communications

• Maintain student records, attendance, enrollment, and health documentation

• Support enrollment and admissions processes, including applications and waitlists

• Prepare and distribute newsletters, memos, and parent communications

• Assist with scheduling, event coordination, and parent meetings

• Maintain office organization, supplies, filing systems, and petty cash tracking

• Provide administrative support to teachers and assist with staff onboarding and scheduling

• Support health, safety, and regulatory compliance requirements

Qualifications:

• High school diploma required; Associate’s degree or higher preferred

• 1–3 years of administrative experience, preferably in an educational setting

• Strong organizational, communication, and multitasking skills

• Proficiency in Microsoft Office and basic office systems

• Ability to handle confidential information and work collaboratively with staff and families

Preferred Skills:

• Familiarity with early childhood education programs

• Experience with educational databases or software

• Bilingual skills a plus

Work Environment:
School or early childhood center setting with frequent interaction with children, families, and staff; occasional evening or weekend hours may be required.