Administrative Assistant II

AAA United States, Inc. Job Opportunity

AAA United States, Inc. has partnered with a company in Mobile, Alabama that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.

Essential Functions:

• Drafts emails, letters and other correspondence for information received by the A220 Program for the HO's signature as well as in response to requests for general information.
• Acts on requests requiring the approval/signature of the HO A220 Program and ensure timely submission.
• Performs highly responsible duties of a confidential nature for the HO A220 Program. Maintains confidentiality and uses a high degree of discretion while preparing materials for the HO A220 Program.
• Accurately processes and submits expenses and goods receipts in a timely manner.
• Develops procedures for creating and developing files and maintains Program records.

Schedule and Stakeholder Management:

• Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.
• Makes complex travel arrangements for domestic and international travel for HO A220 Program and other designated personnel and customers.
• Arranges for ancillary activities such as internal and external customer dinners/events.
• Maintain the HO's travel schedule and coordinate with others traveling with him/her to maximize efficiency and ensure travel proceeds smoothly.
• Assist in organizing AIRBUS participation in local events reinforcing the company's professional image.
• Cultivate relationships with local officials and recognized community leaders to ensure their continued support of the Airbus A220 Program.
• When appropriate and as directed, represents the HO A220 Final Assembly Line in meetings.
• In the HO's absence, ensure all matters are addressed by appropriate staff.

Other duties as assigned including, but not limited to:

• Lead and/or participate in the organization of company events.
• Work closely with Assistants throughout the company (both corporate and locally) for consolidated efforts on behalf of the Senior Leaders

Requirements:

• A Bachelor's Degree in English, Business Administration, Communications or similar.
• Minimum 2 years of progressive experience as an administrative assistant to a senior level manager.
• Extensive Digital Workplace Knowledge (Google, GMail, GMeets, Smartsheets).
• Ability to communicate effectively both orally and in writing.
• Ability to maintain a complex schedule and to cross-check with MMS calendar to prevent or reduce conflicts and ensure the HO is available at critical times on site.
• Detail-oriented with excellent proof-reading and writing skills.
• Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.

Preferred Experience:

• Analytics (Tableau, Google Dashboard, Skywise, SAP), Concur, Click 'n Buy
• Notary Public
• Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):
• Fluency in German and/or French is highly desirable.