Staffing Coordinator - Bilingual

Staffing Coordinator - Bilingual

Our team in Woodstock, Illinois is seeking a dedicated and detail-oriented Staffing Coordinator-Bilingual to join our growing branch. As the first point of contact for applicants, employees, and clients, the Bilingual Staffing Coordinator plays a key role in providing exceptional customer service and supporting our staffing operations. You’ll handle administrative functions, coordinate application processes, and ensure smooth communication across all parties. This is a full-time, on-site position with opportunity to grow within a fast-paced, mission-driven company.

Responsibilities of the Staffing Coordinator - Bilingual

• Answer, screen, and direct incoming telephone calls (with a goal to answer on the first ring).
• Greet and assist walk-in applicants, employees, and business guests.
• Initiate and guide applicants through the hiring process.
• Process applications within 1 business day and follow up with applicants within 2 business days.
• Conduct thorough criminal background checks and ensure completion within 48 hours of interview.
• Maintain applicant tracking system and update employee records as requested.
• Record and communicate new job orders within 1 hour of receipt.
• Fulfill job orders by contacting candidates, submitting resumes, and scheduling interviews.
• Coordinate onboarding including documentation, training videos, drug testing, and orientation.
• Support data entry for new, edited, and ended placements.
• Participate in recruiting efforts including job fairs and online sourcing.

Employee Maintenance

• Monitor and communicate employee attendance and call-offs by 8:30 a.m. daily.
• Assist in tracking employee performance and preparing disciplinary documentation.
• Deliver verbal and written warnings related to attendance, conduct, or safety.
• Perform routine document scanning, attaching, and filing weekly.
• Conduct random and walk-in drug testing.
• Administer and score client-specific assessments and skills testing.
• Maintain accurate forms and ensure current versions are stocked and available.
• Support general office functions and maintain an organized, professional work environment.

Staffing Coordinator - Qualifications and Personal Characteristics:

• Strong interpersonal and communication skills.
• Professional, respectful, and detail-oriented with strong organizational ability.
• Thrives in a fast-paced, multitasking environment.
• Flexible, persistent, and solution driven.
• Confidential and professional in handling sensitive information.
• Positive and energetic team player who enjoys working with people.

Staffing Coordinator - Requirements:

• Bilingual English/Spanish.
• Prior clerical or administrative experience.
• Customer service background.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Associate’s degree or equivalent work experience.

Pay for Staffing Coordinator: $43,680-$78,400/year depending on experience, with the potential for additional growth opportunities within the company.

Staffing Coordinator Benefits:

• Health insurance.
• Paid time off.
• 401(k) with company match.
• Paid weekly.
• Direct deposit.
• Paid training.

Type: 1st Shift, Full-time.

Schedule: Monday – Friday, 8:00am – 5:00pm (on-site).

Apply now! ***MUST be Bilingual to Apply!