Bookkeeper and Financial Clerk

Job Description

Job Description

Position Overview:

The Bookkeeper and Financial Clerk will manage the organization’s accounting records, ensuring complete, systematic, and accurate tracking of payables, receivables, and other financial data. This role involves clerical and bookkeeping tasks following standard accounting procedures and supports the organization’s overall financial health.

• Financial Data Management:

  • Enter financial data accurately into accounting and banking software.

  • Generate accounting and audit reports for cash receipts, A/P, A/R, expenditures, and profit/loss statements.

  • Post journal entries to the general ledger.

• Accounts Payable & Receivable (A/P & A/R):

  • Serve as the primary contact for A/P and A/R.

  • Enter all A/P and A/R transactions into accounting software and banking systems.

• Reconciliation & Reporting:

  • Reconcile monthly bank and credit card statements.

  • Report any differences or issues found in financial records.

  • Generate and distribute financial summary reports for the COO, Executive Director, and department leaders.

• Payroll & Auditing:

  • Prepare payroll reports after payroll processing.

  • Prepare audit documentation for the annual financial report.

• Budget Management:

  • Generate budget reports for departmental leadership.

  • Allocate expenditures to appropriate accounts based on departmental procedures.

• Other Duties:

  • Proof accounting reports for clerical accuracy.

  • Perform additional duties as assigned.

• Strong financial fluency.

• Thorough knowledge of bookkeeping practices and procedures.

• Proficiency in QuickBooks Online and other accounting software

• Advanced proficiency in Microsoft Office Suite, Google Sheets, and Google Docs.

• Familiarity with administrative and clerical procedures.

• Excellent written and oral communication skills.

• Experience in nonprofit organizations or familiarity with 501(c)3 accounting and tax filings.

• Education: Minimum of a Bachelor's degree in Accounting, Finance, or a related field.

Experience: At least 5 years of bookkeeping experience, preferably in nonprofits or related fields.