Administrative Specialist II

Administrative Specialist II

Georgia State University College of Law Student Success Team Part of one of the Southeast's largest comprehensive research universities, Georgia State Law is a dynamic urban centered law school located in the heart of Atlanta with approximately 650 full-time and part-time students. These are very exciting times for Georgia State Law. We are growing and we are excited that you are interested in becoming a part of our team. Our organization includes individuals who are empowered to use their talent to achieve our mission which includes accessible education, impactful research, and service to our communities. The College of Law's Student Success Team currently seeks applicants for the position of Administrative Specialist II. This position directs administrative functions and office operations, including general administrative management, client services, departmental communications, event management, and business services. This position will mostly support the Career Development Office, as well as, the areas of academic success, bar success and student life. Essential duties of this position include, but are not limited to the following:

Administration & Client Services:

• Serve as the unit's central point person for internal and external customers in-person and by phone: employers, students and alumni, university graduate and undergraduate students, staff, faculty, and the public.
• Perform administrative functions to support local, regional and national job fairs. Supports the posting and interviewing of students year-round in the career development applicant tracking system.
• Perform research for unit projects and coordinate data for a variety of general and comprehensive reports and surveys.
• Manage the unit's primary email account.
• Assist with organizing marketing and other communications.
• Compile and manage operational and recruitment calendars.
• Perform other specialized administrative functions as assigned.

Interview and Employment Programs & Technology Management:

• Perform administrative functions to support local, regional, and national job fairs, both on- and off-campus.
• Manage annual career services fall and spring On- and Off-Campus Interview Programs.
• Input, approve and manage year-round online job postings.
• Conduct fall and spring Symplicity interview module usage group training workshops.
• Generate reports using Microsoft Excel, Symplicity, Raiser's Edge, Banner and Argos systems.

Career & Professional Development Programs and Events:

• Coordinate room and facility reservations for unit's events, programs and activities with events management team.
• Perform day-to-day operations for seminars, workshops, and career panels.
• Support directors with updating iCollege for Professional Development course.
• Develop content for digital monitors, announcements, invitations and flyers.
• Work closely with law communications department and prepare and maintain ongoing communications with program and event participants.
• Perform other project management functions related to career programs and events.

Financial and Budget Affairs:

• Manage unit's accounts receivable, accounts payable, purchase order, travel authorization and purchase card functions utilizing PantherMart, Spectrum, U-Store, Marketplace (Touch-net) and other applications.
• Maintain knowledge of systems' updates and attend training.
• Generate and reconcile monthly revenue and expense budget reports.

Administrative Support & Human Resources:

• Monitor and assure graduate research assistants' and student workers' timely submission of monthly work hours.
• Process onboarding and user access rights to utilize Symplicity Career Management System modules.
• Provide administrative support to the directors of Academic Success, Bar Success and Student Life in the following areas: budget reconciliation, reimbursements, contract routing, travel expenses and expense support.

Qualifications:

Minimum Hiring Qualifications: Bachelor's degree and two years administrative experience; or a high school diploma or GED and six years administrative experience; or a combination of education and related experience. Preferred Hiring Qualifications: Career services or recruitment experience, experience using web-based technology and database software, proficiency in Microsoft Excel, Power Point and Publisher.

College/Business Unit: College of Law

Department: Law Student Success Team

Location: Atlanta Campus

Shift: 8:30 am - 5:15 pm, M-F, may require some events and weekends for annual special events.

Salary: $43,100 - $48,000

FLSA Status: Non-Exempt

Job Posting: 06/15/26, 2:15:58 PM

Closing Date: 06/30/26, 3:59:00 AM

Special Instructions: To be fully considered for this position all candidates must submit the following at the time of submission: A complete and accurate GSU application, Resume, Cover Letter (Recommended) Final candidates must provide three professional references.

Georgia State University Values

COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university

IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility

TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place

INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources

EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service

STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents

USG Core Value Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Equal Employment Opportunity

Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability, genetic information, or protected veteran status.

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Clery Disclosure of Campus Security Policy and Campus Crime

Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.