Deputy Director of BBJ Administration

Deputy Director of BBJ Administration

The NYC Department of Design and Construction, Borough Based Jails (BBJ) seeks a Deputy Director of BBJ Administration. The selected candidate will own and manage the administrative and operational infrastructure of the division, including overseeing onboarding and offboarding, staffing coordination, and consultant tracking; managing technology access, workspace assignments, and coordination with HR and T&I maintaining SOPs, dashboards, staffing trackers, procurement logs; ensuring consistency, accuracy, and organization of divisional documentation; establishing and maintaining standardized administrative processes across the division; supporting procurement workflows and coordinating with internal units; ensuring follow through on administrative and operational tasks across teams; identifying inefficiencies and implementing process improvements; serving as the central point of coordination for Executive Assistant supporting divisional leadership; aligning priorities, workflows, and task management across executive support functions; ensuring effective calendar management, meeting coordination, and follow-ups across leadership; creating structure and accountability within the executive support function; leading internal communications, staff engagement initiatives, and coordination efforts; supporting division-wide meetings, reporting, and documentation needs; and anticipating administrative and operational needs and resolving day-to-day issues to support divisional leadership.

Only candidates who are permanent in the Administrative Community Relations Specialist title or those who are reachable on the open-competitive list (exam #6002) may apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

Minimum Qualifications: 1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory, full-time community liaison, community organization or community relations experience, at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning, organizing, coordinating, developing, evaluating and/or administering a large community service program or activity; or 2. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and eight years of satisfactory, full-time experience as described in "1" above, at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in "1" above; or 3. Education and/or experience equivalent to "1" or "2" above. Undergraduate education above the high school level may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 4 years. Graduate education beyond the baccalaureate degree may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 2 years. However, all candidates must possess a four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in "1" above.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.