Executive Administrative Assistant

Executive Administrative Assistant – Garden City Office HealthCare Partners, IPA, and HealthCare Partners, MSO together comprise our health care delivery system, providing enhanced quality care to our members, providers, and health plan partners. Active since 1996, HCP is the largest physician‑owned and led IPA in the Northeast, serving the five boroughs and Long Island. Our network includes over 6,000 primary‑care physicians and specialists, delivering services to our 125,000 members enrolled in Commercial, Medicare, and Medicaid products. Our MSO employs 200+ skilled professionals dedicated to ensuring members have access to the highest quality of care while efficiently utilizing healthcare resources. HCP’s vision is to be recognized by members, providers, and payers as the organization that delivers unsurpassed excellence in healthcare to the people of New York and their communities. We pride ourselves on selecting the most qualified candidates who reflect HCP’s mission of serving our members by facilitating the delivery of quality care. Position Summary Reporting to the Chief Physician Officer, the Executive Administrative Assistant (EAA) will provide full administrative support to the Executive Leadership Team, supporting day‑to‑day operations relating to high‑impact and valued projects. The EAA will be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. Essential Position Functions/Responsibilities Acts as the point of contact between HCP’s Executive Team and internal/external partners. Receives calls, relays messages, and routes correspondence. Schedules and tracks meetings, including room set‑up, organization of presentation materials, and ordering refreshments. Manages room availability priorities as needed. Takes and transcribes meeting minutes. Creates documents, reports, and analyses, ensuring timeliness, accuracy, and completeness. Types and designs general correspondence, including memos, presentations, and spreadsheets. Makes arrangements and accommodations for all leadership business‑related travel. Develops, maintains, and updates executive record‑keeping system for efficient documentation and filing in accordance with company policies and procedures. Assembles confidential and sensitive information. Responds to regularly occurring requests for information. Works independently and within a team on special and ongoing projects as directed. Coordinates communications, tracks and follows up on requests, and identifies those of importance which require immediate attention. Ensures and maintains confidentiality of all communications and documentation. Provides executive‑level support to HCP’s leadership team, including completing payroll and expense reports on their behalf. Maintains phones, manages calendars, schedules appointments, meetings, luncheons, and conference calls for executive members. Aids in high‑level and ad‑hoc projects between departments. Other duties as assigned. Qualification Requirements Skills, Knowledge, Abilities Excellent organizational, analytical, anticipatory, and written communication skills. Full comprehension of office management systems and procedures. Advanced proficiency in MS Office, Excel, Word, PowerPoint, and Outlook. Exemplary planning and time‑management skills. Ability to multitask and prioritize daily workload. Excellent verbal and written communication skills. Discretion and confidentiality. Advanced critical thinking and problem‑solving skills. Training/Education High School diploma or equivalent, required. Associate’s degree or greater, preferred. Experience Minimum of 2 years’ experience as an Administrative Assistant. 5+ years of C‑level support experience within a fast‑paced, ever‑changing environment. 5+ years in a secretarial position. Previous personal assistant experience a plus. Compensation & Benefits Base Compensation: $60,000 - $65,000 annually. Bonus Incentive: Eligibility based off organizational performance. Benefits: Fully paid Medical & Dental employee coverage, PTO, 401k, FSA, Tuition Reimbursement, and more. Equal Employment Opportunity Statement HealthCare Partners, MSO is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status under federal, state, or local laws. In compliance with all applicable laws, HealthCare Partners, MSO upholds a strict non‑discrimination policy in every location where we operate. This policy applies to all aspects of employment, including but not limited to recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Disclaimer: The above job description outlines the general scope and responsibilities of the position. It is not intended to be an exhaustive list of duties, skills, or qualifications required. Responsibilities may evolve based on business needs. Department: Administration. This is a non‑management position. This is a full‑time position. #J-18808-Ljbffr Health Care Partners