Administrative Assistant

Administrative Assistant

St. Andrew by the Sea Catholic Church in Corpus Christi, Texas, is hiring a part-time Administrative Assistant. This position is responsible for providing general office support with a variety of clerical duties and related activities. Responsible for greeting patrons in person and on the phone and directing them to appropriate personnel, while maintaining confidentiality and taking direction as needed.

Job Duties and Responsibilities:

The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

• As an integral part of the ministry for the Church, this position will support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal life
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Continuous growth in the ministry by participating in religious ceremonies, training sessions, and reflection activities as directed
• Serves the Pastor with typing, filing, copying, etc., as needed
• Answers telephone with a positive, warm image; routes calls to appropriate staff member
• Schedules appointments; receives and reminds staff of appointments; manages drop-ins
• Welcomes visitors (always seeing Christ in others), in person
• Maintains supply inventory including purchasing and refilling stock
• Maintains safe and clean reception area
• Sends letters, emails for pastor; distributes incoming mail as appropriate
• Some work with Word, Excel, Publisher, Canva and the parish online data system
• Edits church bulletin
• Records parishioner tithes
• Contributes to team effort by accomplishing related results as needed
• Performs other duties as assigned

Mental/Physical Demands:

• Ability to carry, pull, push, lift, or move objects 10 pounds or more
• Ability to maintain composure under duress; maintain emotional control under stress
• Must maintain confidentiality

Qualifications

Minimum Qualifications:

• High School Diploma or equivalent
• Valid Texas driver's license
• Familiarity with general office equipment and clerical environment

Competencies:

• Flexibility
• Communication proficiency
• Collaboration skills
• Customer service
• Technology skills with both hardware and software including Word, Excel, Publisher, Canva and willing to learn the parish online data system
• Self-Starter

Additional Requirements:

• Must successfully complete pre-employment screening including criminal history background check, motor vehicle record review (MVR), and drug screening
• Certification in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources is required
• Must adhere to all Diocesan policies and procedures throughout the entire employment period