Corporate Credit Card & Expense Specialist

Job Description

Job Description

Corporate Credit Card & Expense Specialist

Sorry, this is NOT a remote work opportunity role.

Are you organized, persistent, and comfortable holding people accountable?

We’re looking for someone detail-oriented, confident, and not afraid to follow up—more than once when necessary.

As our Corporate Credit Card & Expense Specialist, your primary responsibility will be managing and monitoring the company’s corporate credit card program through our expense management system. You’ll make sure transactions are properly documented, expenses comply with company policy, discrepancies are addressed, and employees complete their required expense reporting on time.

This is not a passive accounting position.

You will regularly need to follow up with employees regarding missing receipts, incomplete documentation, questionable charges, overdue submissions, and policy violations. The right person will be firm and assertive without being rude or confrontational, and comfortable holding employees accountable at all levels of the organization.

If you have thick skin, strong attention to detail, and aren't afraid to say, “I still need that receipt,” this may be the role for you.

What This Job Is Really About

At its core, this position is about protecting company funds and creating accountability around corporate credit card spending.

You’ll need to be comfortable asking questions, following up repeatedly when necessary, enforcing company requirements, and occasionally telling someone that an expense or documentation isn’t acceptable.

You don’t need to be aggressive—but you do need to be confident, persistent, and comfortable standing your ground and willing to report repeat offenders to management.

What You’ll Be Responsible For:

Corporate Credit Card & Expense Management

• Manage and monitor day-to-day activity within the company’s expense management system
• Review corporate credit card transactions for accuracy and compliance with company policy
• Monitor missing receipts, coding, descriptions, approvals, and required documentation
• Identify unusual, unauthorized, duplicate, or potentially non-compliant charges
• Follow up directly with employees to resolve outstanding transactions and documentation
• Monitor deadlines and consistently pursue unresolved items through completion
• Escalate repeated or significant policy violations when appropriate

Credit Card Reconciliation

• Reconcile corporate credit card transactions and monthly statements
• Research and resolve discrepancies
• Ensure transactions are properly documented and accounted for
• Maintain accurate supporting documentation and reconciliation records
• Prepare reports identifying outstanding items, discrepancies, and resolutions

Employee Accountability & Communication

• Communicate directly with employees regarding missing documentation, questionable expenses, and policy requirements
• Clearly and professionally enforce company credit card and expense policies
• Follow up consistently—even when employees are unresponsive
• Work with Accounting, HR, management, and other departments to resolve issues
• Maintain professionalism when dealing with difficult conversations or pushback

Process & Compliance

• Help improve corporate credit card and expense-management processes
• Identify recurring problems and recommend solutions
• Assist with updates to credit card policies and procedures
• Maintain accurate records for management review

Who Will Be Successful in This Role?

This position requires more than accounting skills—personality, confidence, and follow-through matter.

We’re looking for someone who is:

• Assertive and confident – comfortable asking questions and challenging something that doesn’t look right
• Persistent – willing to follow up until an issue is actually resolved
• Thick-skinned – able to handle pushback and difficult personalities professionally
• Professional – knows how to be firm without being disrespectful
• Highly organized – able to keep track of numerous transactions and outstanding items
• Detail-oriented – notices when receipts, explanations, approvals, or amounts don’t match
• Accountable – takes ownership and follows issues through completion
• Comfortable enforcing rules – understands that protecting company funds sometimes requires difficult conversations
• Deadline-driven – doesn’t allow unresolved transactions to linger

Qualifications

• High school diploma or GED required
• 1–3 years of experience in accounts payable, expense management, accounting support, or a related role preferred
• Experience working with a corporate credit card or expense management system strongly preferred
• Strong working knowledge of Microsoft Excel, including formulas, filtering, sorting, and data reconciliation.
• Basic understanding of accounting and reconciliation processes
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines

Equipment & Trucking Company

Company Description

Equipment & Trucking Company