Office Administrative Assistant

Office Administrative AssistantLocation: Syracuse, NY (100% in the office)Are you a dynamic self-starter? Do you have legal experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?Harris Beach Murtha is in search of an Office Administrative Assistant to join our Syracuse, NY office. You will thrive in this role if you have:3+ years of legal administrative support experienceA sense of accountability for working independently and proactivelyExceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and styleExcellent multitasking and time management abilitiesProficiency with MS Office, scanning, and profiling of legal documentsSuperior client service and listening skills for anticipating needs of clients and attorneysThe Office Administrative Assistant is responsible for hospitality, administrative assistance and coverage, workflow overflow, document preparation, scanning/profile, word processing, and more. Do you have the DRIVE and DESIRE to:Greet clients and maintain a client-ready reception area; responsible for maintaining and scheduling conference room calendars, coordinating food and beverage set-up and supporting the IT and A/V needsManage phone calls and transmit messages accurately and promptly; Process incoming and outgoing mail including FedEx, certified mail, and UPSProvide daily assistance to assigned attorneys including word processing, document production, check request processing, time entry, initiating conflict checks and new client/matter requests, creating new client files, processing expense reports and moreOrganize office copy centers, kitchen, conference rooms, etc.Learn the nuances and support the needs of various legal practice areas such as business litigation, commercial real estate, corporate, municipalities and local agencies, financial restructuring, bankruptcy and creditors' rights, etc.Perform other administrative tasks and projects as requested by attorneys and managementAssist with other duties as neededHarris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office settingBelieve in the firm's core values: collaboration, inclusion, ingenuity, respect, integrity, and commitmentEnjoy working with diverse personalities within various levels of the firmAre comfortable working in the office every daySalary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Office Administrative Assistant is 38.75 hours per week.Syracuse, NY: $24.82 - $32.26/hour #LI-OnsiteHarris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.About Harris Beach Murtha:Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha's New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country's top law firms as ranked by The National Law Journal. Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm's practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates. The firm's lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.The firm's policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual's race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.