Human Resources Assistant

Job Description

Job Description

Position Overview: We are seeking a detail-oriented and proactive HR Assistant to support the HR/Payroll Manager in overseeing the daily operations of the Human Resources and Payroll departments. This role is integral to ensuring smooth and compliant HR functions across the organization. The ideal candidate will work closely with leadership and staff, providing excellent service and employee relations for employees.

Key Responsibilities: Assist HR/Payroll Manager in the daily operations of the HR department

Support payroll processing tasks including employee timekeeping, deductions, and tax updates

Maintain and update employee records, including TB and CPR certifications, E-Verify compliance and documentation and onboarding and offboarding records for all companies within Seva Senior Services

Employee Tech Training: email account setup and deactivation, laptop issuance, password reset, digital content training during both onboarding and offboarding processes

Coordinate benefits administration including enrollments, changes, and communications with employees and providers

Ensure compliance with federal, state, and local labor laws and internal HR policies

Support the implementation and communication of HR policies and procedures

Assist in the recruitment and hiring process, including job postings, screening candidates, scheduling interviews, and conducting reference checks

Help coordinate and track employee training, licenses, certificates and continuing education requirements annually

Assist with performance review tracking and the performance management process

Participate in the development of employee engagement and retention programsRespond to employee inquiries related to HR and payroll matters in a timely and professional manner

Maintain confidentiality of employee data and organizational information

Stay informed of HR best practices and employment legislation to ensure compliance

Serve as a point of contact and support for department heads on HR-related needs

Qualifications: Healthcare or administrative experience

2+ years of experience in HR or payroll functions

Working knowledge of HR laws, practices, and procedures

Experience with payroll systems (e.g., ADP, Viventium, QuickBooks Payroll, etc.) preferred

Excellent interpersonal, organizational, and communication skills

High attention to detail and ability to manage multiple priorities

Ability to handle confidential information with discretion

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.)

HR certification (e.g., SHRM-CP, PHR) is a plus

Work Environment: Office-based with potential hybrid/flexible work options

Fast-paced, collaborative environment

May require occasional travel for training or recruitment purposes