Administrative Coordinator

***This is a Part-Time Position, up to 20 Hours per Week***

JOB SUMMARY:

Adams Out d oor Ad v ert ising (AOA ) , t h e 4 t h   lar g est a n d largest p rivate Out d oor Adverti s ing firm in t h e U.S., is se ek i n g an experi en c ed A dminist r ative C oo r dinat o r t o ass i st Ge n e ral Manager in pla n ning and dir e cting all sales and op e rational a ctivities for t h e market.

ESSENTI A L F UNCT I ONS OF P O SIT I ON IN C L U DE:
• K ee p th e G en e ral Mana g er ad v i s e d of tim e -sensiti v e and p riority i s s ues, ensuring appropriate follo w -up.
• Support ad h oc projects as th e y a ri s e ; c oor d inate with v ario u s d epartm e nts t o en s ure p r oje c t objectives a re m e t.
• Co llaborate acro s s d e partme n t s , inter f acing with i n ternal a n d ext e rnal act o rs, to su pp o rt t h e comp l etion o f pr o je c t s , offer a ss i s tance a n d work acro s s s everal departm e nts t o o ptim i ze efficienc i e s .
• P lan n ing and execution o f events an d traini n g.
• Support s a les a ssistants a nd s c hedu l ers a s needed.
• Ma intains related d e partm e n tal records a nd fil e s .
• Co m p letes a nd s u b m its requ e sts for s u ppli e s a nd equipm en t .
• Schedu les, sets up and confirms v arious appointm e nts a n d meeti ng s, makes reservatio ns , arranges a n d co o rdinat e s catering, equipm e nt inst a llation reque s ts an d n e c e s s ary materials, a nd may t ake m ee ti n g note s .
• Answer inbo u nd calls an d m a ke out b ou n d calls as n e e d e d .
• Other duties as assigned.

PREFE R RED QU A LI F I C A T I O NS:
• Bach e lor's d egree in Sales a nd Marketing or Business o r eq u iva l ent experi e nc e . T w o to t hree years m e dia/adverti s ing /Marketing s ales or rel e va n t ex p erience.
• One to t hree years o f management experien c e.
• Ab ility to communicate ef f ect i vely with t h e external cl i ents an d t h e internal cli e nt at a ll levels o f personnel. • Ab ility to moti v ate ot h e rs a nd to work un der pr e s su r e .
• Mu s t b e a b le to tra v el as req u ir e d.
• Mu s t b e a b le to a d apt to h igh pres s ure s it u atio n s.
• Mu s t h a v e exc e ll e nt a n alytical a n d problem-solving s kills.
• Mu s t b e trustwort h y and a ble to h old co n f id e ntial i n f or m ation.

ADA M S O U TDOOR ADV E R TISI N G:
• AOA, foun d e d in 1983 b y Steve Adams, is t h e 4 th   largest, a nd largest privatel y -held, Ou t door A d vertisi n g operator in t h e            U.S..  A O A           operat e s            in                 t h e   follo w ing                 12      markets:           Ann      Arbo r /Kalamazoo/Lan s ing          (MI), B e aufort/Char l eston/Floren c e (S C) , Charlotte (NC ) , Ea s tern Penn s yl v a n ia (PA), Madison ( WI), Norfolk (V A ), Peo r ia and Cha m paign (IL).
• S e arch light Capital Partner s , a l e ading global private investm e nt firm, in partnership w ith British Columb i a In v estm e nt Managem e nt Corporatio n , one of t h e larg e st a ss et m anage r s in Cana d a, invested i n AOA in 2021.

The above s tatements a r e int e nded to describe the ge n e r al n atu r e and level of w o r k being pe rf o r med by the p e ople a ss igned t o this job. They a r e n o t int e nd e d to b e an exha u stive list of all r esponsibilities, d u tie s , and skills requi r ed o f t h e j o b.

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