Leave of Absence Administrator

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Job Title: Leave of Absence Administrator


Location: Woodlands or Las Colinas


Reports To: Senior Director, Benefits


Position Summary


The Leave of Absence Administrator will lead and manage the organization's leave programs, including the implementation of an ADA (Americans with Disabilities Act) accommodation program. This role is responsible for ensuring compliance with federal and state regulations, overseeing leave administration for a workforce of approximately 25,000 employees, and developing training tools and resources to support managers and employees.


Key Responsibilities

• Program Leadership & Compliance

• Design, implement, and manage the ADA accommodation program in alignment with legal requirements and company policies.

• Ensure compliance with FMLA, ADA, state-specific leave laws, and internal policies.

• Monitor regulatory changes and update processes accordingly.

Leave Administration

• Oversee end-to-end leave of absence processes for 25,000 employees, including medical, personal, and disability leaves.

• Partner with HR, Payroll, and Benefits teams to ensure accurate and timely leave administration.

• Manage vendor relationships for leave administration services, ensuring service-level agreements are met.

Training & Education

• Develop and deliver training tools, guides, and resources for HR teams, managers, and employees on ADA and leave policies.

• Conduct workshops and webinars to promote understanding and compliance.

• Data & Reporting

• Track and analyze leave metrics to identify trends and opportunities for process improvement

• Prepare regular reports for leadership on leave utilization, compliance, and program effectiveness.

Employee Experience & Technology Enablement

• Serve as a subject matter expert and escalation point for complex leave and accommodation cases.

• Ensure positive and supportive experience for employees navigating leave and ADA processes.

• Partner with external leave administration vendors, HRIS, and internal technology teams to enable seamless, technology-driven leave and accommodation experiences for employees and managers.

• Support automated, self-service, and AI-enabled processes that simplify leave requests, claims intake, status updates, and documentation management.

• Advocate for system enhancements that streamline interactions, improve clarity of employee communications, and reduce administrative complexity across the leave lifecycle.

• Ensure technology solutions balance ease of use with compliance, accuracy, and data integrity.

Qualifications

• Bachelor's degree in human resources, Business Administration, or related field.

• 7+ years of experience in leave administration and ADA compliance, preferably in a large organization with multi-state presence.

• Strong knowledge of FMLA, ADA, and state leave laws.

• Experience managing large-scale programs and vendor relationships.

• Excellent communication, training, and stakeholder management skills.

• Proficiency in HRIS and leave management systems.

Preferred Skills

• Certification in HR or leave management (e.g., PHR, SPHR, CPDM).

• Ability to work in a fast-paced, high-volume environment.

• Strong analytical and problem-solving skills.

Core Competencies

• Leadership & Influence: Ability to lead cross-functional teams and drive program adoption across the organization.

• Compliance Expertise: Deep understanding of ADA, FMLA, and state leave regulations with a commitment to ethical practices.

• Strategic Thinking: Skilled at designing scalable processes and aligning leave programs with organizational goals.

• Communication & Training: Exceptional ability to convey complex information clearly and develop effective training materials.

• Problem Solving: Strong analytical skills to resolve complex leave and accommodation cases efficiently.

• Collaboration: Proven ability to build partnerships with HR, Payroll, Benefits, and external vendors.

• Change Management: Ability to manage organizational change and implement new programs smoothly.

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here.

Our Base Pay Range for this position

$102,400 - $170,600

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McKesson is an Equal Opportunity Employer

McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page.

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