Recruiting Coordinator

Recruiting Coordinator

Zeno is seeking a highly organized and proactive Recruiting Coordinator to help deliver an exceptional candidate and hiring experience while supporting the efficiency and scalability of our recruiting operations. In this role, you will partner closely with recruiters, hiring managers, and cross-functional team members to coordinate and optimize recruiting processes, support hiring initiatives, and ensure a seamless experience from candidate engagement through onboarding.

In this role you will:

• Serve as a trusted primary point of contact for candidates and internal team members throughout the interview process, ensuring a professional, timely, and high-touch candidate experience
• Coordinate complex interview scheduling across multiple teams, time zones, and leadership calendars while maintaining efficiency and accuracy
• Partner closely with recruiters and hiring managers to ensure recruiting operation alignment throughout the hiring process
• Co-own and maintain applicant tracking system (e.g., Breezy HR) to ensure data accuracy, process consistency, and reporting integrity
• Support recruiting processes including job requisition creation, job posting management, interview logistics and candidate experience initiatives throughout the hiring lifecycle
• Prepare and distribute interview materials, candidate communications, scheduling updates, and weekly hiring meeting documentation while ensuring organization and attention to detail
• Assist with tracking recruiting activity and candidate pipeline data to provide reporting insights, and identify opportunities for process and candidate experience improvement
• Partner with hiring teams to support interviewer readiness by coordinating interview training resources, sharing best practices, and helping drive consistency and effectiveness across the interview process
• Help improve and scale recruiting processes, workflows, and documentation to support organizational growth and operational excellence
• Coordinate and support recruiting events, career fairs, and onsite interviews to ensure a seamless candidate and hiring team experience
• Facilitate the administrative onboarding process by coordinating new hire documentation, scheduling, and cross-functional onboarding activities
• Support recruiting initiatives and projects, including employer branding efforts, maintaining service-level agreements (SLAs) for timely interview feedback submission, and recruiting process enhancements

Key Qualifications and Skills:

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred
• 4+ years of recruiting coordination, recruiting operations, or talent acquisition support experience
• Experience supporting high-volume and/or technical recruiting environments preferred
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines in a fast-paced environment
• Exceptional attention to detail and commitment to accuracy and follow-through
• Excellent written and verbal communication skills with a customer-service mindset
• Proven ability to build strong partnerships and communicate effectively with stakeholders at all levels of the organization
• Experience working with applicant tracking systems and recruiting tools (e.g., Breezy HR, Greenhouse, Lever, LinkedIn Recruiter, or similar platforms)
• Skilled in handling sensitive and confidential information with discretion and professionalism
• Strong problem-solving skills and ability to proactively identify and resolve scheduling or process challenges
• Experience in startup, aerospace, defense, or other fast-paced/high-growth industries preferred
• Comfortable operating in ambiguous environments and continuously improving processes and systems