Maintenance and Facilities Manager

Job Description

Job Description

About Schreiner

The Schreiner Group is a privately held, family-owned organization, operating with over 1,500 employees across three locations (Germany, China, US). As an internationally active, high-tech label manufacturer, we are mostly a strategic partner for our customers in the healthcare & automotive industries markets. Our core business is innovative high-tech labels and functional parts. We increase the added value for our customers through suitable system solutions and services.

The North American operations are currently headquartered in Blauvelt, NY with plans to relocate to Chestnut Ridge, NY within the next two years. The brand-new location will offer the increased production, warehousing, and shipping capacity needed to support our continued growth in the market. In addition, the new facility will include a training center for our employees to enhance their skills, and to test new innovations. By focusing on our customers' needs, we can deliver excellent service in support of their goals.

About the Role:

The Maintenance & Facilities Manager is a vital role among the Operations team, reporting directly to the Director of Operations for North America. This role will be responsible for building and managing a team of facilities and maintenance technicians in direct support of our production processes. The primary focus is on developing a team that can perform scheduled, preventative maintenance, troubleshoot concerns as they arise. This individual will be responsible for the M&F budget creation and adherence, process ownership of ERP systems, and aligning schedules to best support the needs of production and sales.

Summary

Responsible for the building and managing a team focused on reliable operation, regulatory compliance, and continuous improvement of all facilities, utilities, and production equipment.

• Hires, develops and manages technicians and other personnel within scope
• Manages contractors, spare parts, and capital projects to support manufacturing, laboratories, and warehousing operations.
• Leads preventive and predictive maintenance programs to ensure high equipment availability, safety, and regulatory compliance.
• Acts as Process Owner for all systems and ERP configuration or projects
• Creates and ensures adherence to relevant budget for department

Managerial tasks

Lead, train, develop, schedule, and supervise maintenance technicians

• Delegate tasks and responsibilities to direct and indirect reports as appropriate
• Develop and manage departmental budgets, labor planning, and overtime control.
• Establish KPIs for uptime, PM compliance, response time, and cost control.
• Ensure compliance with agencies such as EHS, OSHA, EPA, and internal quality systems.
• Review and approve work orders, change controls, deviations, and CAPAs.
• Manage vendor performance, service contracts, and qualification of external service providers.
• Support audits (ISO, internal, customer) and respond to findings.

Operative tasks

Oversee execution of preventive, predictive, and corrective maintenance activities.

• Ensure calibration, validation, and requalification of critical equipment and utilities.
• Coordinate emergency repairs to minimize production downtime.
• Manage CMMS systems (e.g., SAP, or equivalent) for work orders, PMs, and asset history.
• Monitor equipment performance, breakdown trends, and spare parts usage.
• Support installation, commissioning, and startup of new equipment and utilities.

Strategic tasks

Develop and implement long-term maintenance and asset reliability strategies.

• Drive continuous improvement in reliability, cost, and energy efficiency.
• Support capacity expansion, facility upgrades, and capital investment planning.
• Lead root cause analysis and reliability-centered maintenance (RCM) initiatives.
• Align maintenance strategy with production, quality, and business objectives.
• Identify and implement new technologies for predictive maintenance and automation.
• Represent Maintenance and Facilities on cross-functional or interdepartmental projects

Other tasks

Ensure all facilities meet safety, environmental, and building code requirements.

• Support sustainability and energy reduction initiatives.
• Participate in cross-functional teams for production planning, validation, and quality improvement.
• Lead emergency preparedness, fire protection, and business continuity planning.
• Support workplace organization (5S) and visual management initiatives.

Obligations and Authority

Authority to assign, prioritize, and approve maintenance work.

• Authority to stop equipment or operations that pose safety or quality risks.
• Responsible for compliance with GMP, EHS, and regulatory standards.
• Responsible for maintaining facility and equipment readiness for audits and inspections.
• Authority to select, approve, and manage service providers and spare parts suppliers.
• Accountable for equipment uptime, facility reliability, and maintenance costs.

Qualifications

Education

• Bachelor’s degree or higher in Engineering (Mechanical, Electrical, Industrial), Facilities Management, Industrial Technology, or related discipline.
  • May be supplemented by equivalent work experience or technical certifications.

Experience

• 5-10 years’ experience in facilities, utilities, or equipment maintenance in manufacturing, pharma, medical devices, or regulated industries.
• 3+ years in a supervisory or management role preferred.
• 3+ years of experience managing workflows via ERP system, preferably SAP
• Experience with GMP, validation, CMMS, and regulatory inspections.
• Intermediate to advanced knowledge of Microsoft Office, CMMS, and maintenance analytics tools.

Physical Requirements

• Ability to lift up to 30 pounds.
• Ability to walk, stand, climb ladders, & work in mechanical rooms & production areas.
• Ability to sit or stand for extended periods.
• Ability to respond to emergency maintenance situations, including after-hours support.