HR Coordinator

The HR Coordinator provides essential administrative and coordination support across benefits and core HR operations for a multi-office firm. This role is highly detail-oriented and plays a key role in ensuring accurate employee data, smooth onboarding processing, compliant benefits administration, and a positive employee experience.

Key Responsibilities

Benefits & Leave Administration

• Serve as the primary point of contact for employee questions related to benefits, COBRA, and leave programs.
• Process benefit enrollments, changes, and terminations in coordination with finance and vendors.
• Manage administration of leaves of absence, disability paperwork, and unemployment claims.
• Support and help project-manage annual open enrollment activities and data files.
• Work directly with benefits brokers and carriers on data management and issue resolution.

Onboarding & Offboarding Support

• Coordinate day-one onboarding including orientation, required documentation, systems access coordination, and benefits enrollment. Partner with hiring manager, Finance, and IT teams.
• Process I-9 and E-Verify documentation in partnership with office admin.
• Prepare offer documentation and support pre-employment and onboarding coordination.
• Provide one-on-one benefits orientation for new hires and support ongoing benefits education.
• Create and maintain personnel files and separation documentation.
• Support exit processes and data tracking.

Performance Management & Talent Processes

• Support performance form setup and workflow within HR systems.
• Support administration of performance review cycles by managing timelines, reminders, and completion tracking.
• Generate reports and insights to support talent decisions and organizational effectiveness.
• Maintain accurate employee records and talent-related documentation.

Compliance & Documentation

• Track completion of required compliance and training programs.
• Post required labor notices in applicable systems and office locations.
• Assist with compliance reporting and audit-related requests.
• Maintain accurate HR records, forms, and documentation.

HR Operations & Coordination

• Maintain HR calendars, checklists, and shared trackers.
• Create and update HR forms, templates, and process documents.
• Distribute routine HR communications (onboarding instructions, reminders, key deadlines).
• Support special projects, SOP documentation, and firmwide HR initiatives as needed.

Payroll (back up) & Employee Data

• Support payroll data accuracy by coordinating employee lifecycle changes with Finance and Payroll.
• Partner with Finance to ensure timely setup and maintenance of employee records in HRIS and payroll systems.
• Assist with payroll-related reporting, audits, and reconciliations.
• Assist with payroll activities related to onboarding, role changes, and separations.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business, or related field.
• 3–5 years of experience in HR administration, payroll, and/or benefits coordination.
• Strong attention to detail and ability to manage confidential information.
• Experience working with HRIS and payroll systems; ADP experience preferred.
• Working knowledge of benefits administration, payroll processes, and HR compliance basics.
• Excellent organizational skills and follow-through.
• Strong customer-service mindset with employees and managers.

Why Join Us

This role offers hands-on experience across HR operations, employee support, benefits administration, and people processes in a dynamic, multi-office professional services environment. It’s an opportunity to build strong operational foundations while partnering closely with employees and leaders in a collaborative, fast-paced setting. This is ideal for someone who enjoys precision and employee interaction.