Assistant Controller

Assistant Controller

The American School for the Deaf (ASD) maintains written Job Descriptions for most jobs. The Job Description is a guide to the basic and essential functions of each job; it is not an all-inclusive list of responsibilities. These Descriptions are revised to meet the changing needs of ASD at the sole discretion of the executive leadership team and/or in accordance with guidelines and standards set for an approved private special education program.

Position: Assistant Controller

Department: Finance

Supervisor: Controller

Description: 12 Months – Benefits eligible

Union Status: Non-Collective Bargaining (non-union)

Scope of Duties

Under direct supervision of the Controller, this role supports the financial operations of the organization, ensuring accurate reporting, strong internal controls and compliance with accounting standards and grants. This role is responsible for managing day-to-day accounting functions, assisting with audits, and supporting budgeting and grant reporting in alignment with the organization's educational mission.

Primary Duties

• Assist Controller in overseeing daily accounting operations, including accounts payable, accounts receivable, payroll, and general ledger.
• Prepares and posts program revenues, accounts receivable, Birth-to-Three program and contributed income to the miscellaneous cash receipt, accounts receivable systems. Generates and mails all invoices; files all supporting documentation related to invoicing and deposits. Receives and researches all staff inquiries as related to accounts receivable, Birth-to-Three and payment status, cash receipts, and contributed income.
• Prepares deposits and process check items through M&T's bank remote deposit and cash items deposit to be couriered to a local M&T branch.
• Maintain up to date projection data on all billable areas for use by Management in making budget and cash flow decisions.
• Responsible for billing rate calculation, preparation, and dissemination both internally and externally.
• Assists with month-end and year-end closing process to include but not limited to preparing monthly journal entries and account analysis.
• Prepare and review monthly financial statements.
• Perform special, non-routine financial analysis to support strategic decision-making.
• Provides information for the annual budgeting process.
• Works closely with outside auditing firm to provide necessary lead schedules and backup with respect to accounts receivables, cash and other accounts as assigned by the Controller.
• Monitor and report on restricted and unrestricted funds.
• Serves as back up for all other financial positions as directed by the Controller.
• Performs other duties and specials projects as assigned.

Required Skills and Abilities

• Proficient Microsoft Office knowledge and skills, especially Excel.
• Strong time management and organizational skills.
• High degree of attention to detail.
• Ability to work independently and prioritize tasks.
• Strong analytic abilities.

Minimum Requirements

• Applicants must possess a Bachelor's Degree in Accounting.
• A minimum of 5 years of relevant accounting, auditing and/or financial experience.
• Proficient in the use of Microsoft Office and Blackbaud Software, including Financial Edge.
• Experience with accounting systems preferred.
• Excellent communication and written skills a must.
• Ability or willingness to learn to communicate effectively using American Sign Language (ASL).

Salary and Benefits

• Group health insurance and other fringe benefits are available.
• $1000 sign on bonus after one year of service for newly hired employees, not applicable for re-hires.

ASD is always able. If you require an accommodation to apply for this position, please contact the Human Resources Department.

The American School for the Deaf does not discriminate on the basis of an individual's age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, intellectual disability, national origin, physical disability, race, religious creed, sex (including pregnancy, transgender status, gender identity or expression, sexual orientation, or civil union status) workplace hazards to reproductive systems, and criminal record (in state employment and licensing).

All applicants will be screened, and the most highly qualified applicants will be invited to interview.