Purchasing and Receiving Clerk

Job Description

Job Description

Who we are: 

We love what we do and what we do is important! We believe that everyone should leave feeling better – this means not just our guests, but also our teammates.  Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests.  We recognize that every member of the team contributes to the success of the whole hotel.  No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest. 

Your mission: 

Should you choose to accept it… 

If you enjoy creating shipping documents, such as invoices and purchase orders, pulling inventory from the shelves, interact with vendors, then you need to come and work for us! 

The Receiving Clerk maintains and organizes the hotel’s storage facilities, ensures proper distribution, and assists in implementation of key controls associated with the procurement and accounting of goods and services. You will also be required to work well with other teammates, departments, managers, vendors and guests.  Most of all, we want you to have FUN since you play a huge role in creating that memorable guest experience towards your teammates, customers (external and internal), vendors, etc.! 

The Nitty-Gritty: 

What exactly you will be doing… 
In helping you understand your role in working for a world class organization, the following is a list of your essential job responsibilities.  Please keep in mind that this list is not all inclusive and that you may be asked to perform other job tasks by your supervisors/managers not listed below in the constant quest to provide “out of this world” customer service experience for our guests: 

• Approach all encounters with guests and team mates in an attentive, friendly, courteous and service-oriented manner.  
• Maintain regular attendance in compliance with Virgin Hotels’ standards, as required by scheduling which will vary according to the needs of the hotel.  
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.  
• always Comply with Virgin Hotels’ standards and regulations to encourage safe and efficient hotel operations.  
• Maintain a warm and friendly demeanor at all times.  
• Teammates must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow teammates.  
• Keep appropriate par stock on all inventory goods. Notify the Director of Finance of any variances or deviation in par stock.  
• Ensure that all purchases, requisitions, etc. have proper approvals and all orders are place and received in accordance with Virgin Hotels’ policies and procedures.  
• Ensure compliance with federal, state, and local food and beverage storage laws, regulations and codes.  
• Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods.  
• Participate in the inventory process (monthly, quarterly, and annually).