Administrative Assistant 3 - Fulton County

Administrative Assistant 3 - Fulton County

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.

Start your career in public service. The Division of Family and Children Services (DFCS), Child Welfare Services (CWS), is seeking candidates to fill the position of Administrative Assistant 3. This position will report to the CWS County Director and will be located in Fulton County.

What we offer. Enjoy a generous benefits package that includes unique training opportunities, employee retirement plan: 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position(s).

Under direct supervision, establishes and enforces child support obligations of responsible parents. Coordinates child support activities with legal, judicial and public organizations.

Under broad supervision, performs a wide range of office administration duties for assigned functions or program areas. Duties may be complex in nature and may involve access to confidential information. May be required to research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. Monitors/tracks multiple initiatives.

Role and Responsibilities:

• Reports directly to the Deputy Director and provide administrative functions for the Deputy Director and the office.
• Provides assistance and problem resolution to internal and external customers.
• Liaison between county and regional offices for tracking and monitoring various initiatives.
• Create reports and spreadsheets as requested by Deputy Director.
• Manages routine administrative functions for agency/office, such as travel expenses, car rental, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, etc.
• May serve as lead worker over administrative assistant and support staff.
• May train subordinate staff in proper procedures of day-to-day operations.
• Performs job responsibility with minimal supervision.
• Other duties as assigned by the Deputy Director.

Minimum Qualifications:

• High school diploma/GED AND Four (4) years of job-related experience.
• OR
• Two (2) years of experience required at the lower-level Administrative Assistant 2 (GST051) or position equivalent.

Preferred Skills/Qualifications:

Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience:

• Associates degree from an accredited college/university AND 2 years related experience.
• Must be able to multi-task in a high functioning work environment.
• Must have customer service skills.
• Must have knowledge of all Microsoft Office platforms, especially Word, Excel, and Publisher as well as knowledge of Office365 Suite, to include SharePoint and TEAMS.
• Must be able to adapt to various situations and needs to remain professional.

Georgia Department of Public Health